What are the responsibilities and job description for the Office Manager position at Grays Equipment Repair?
Office Manager – Gray’s Equipment
Company: Gray’s EquipmentLocation: TennesseeJob Type: Full-Time
Job Description
Gray’s Equipment is seeking an experienced, organized, and dependable Office Manager to oversee daily administrative and financial operations for our heavy equipment rental business.
The ideal candidate will have strong QuickBooks experience, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced environment.
Responsibilities
● Manage daily office operations and administrative tasks.
● Maintain accurate financial records using QuickBooks.
● Create and manage customer invoices, payments, and accounts receivable.
● Monitor outstanding balances and follow up on overdue invoices.
● Assist with accounts payable, vendor invoices, and payment processing.
● Coordinate sales tax reporting, documentation, and filings.
● Maintain business insurance records, equipment insurance documentation, and policy renewals.
● Organize and maintain equipment titles, registrations, and business records.
● Assist with equipment rental contracts, customer accounts, and billing.
● Work with equipment rental management software, including RENTTERRA.
● Answer incoming calls, communicate with customers, and assist with scheduling.
● Maintain organized electronic and physical records.
● Communicate with management regarding financial matters and daily business operations.
● Ensure administrative paperwork is accurate, complete, and submitted on time.
Requirements
● QuickBooks experience required.
● Previous office management, bookkeeping, or administrative experience.
● Experience with accounts receivable and accounts payable.
● Strong understanding of invoicing, payment tracking, and financial recordkeeping.
● Proficiency with Microsoft Office, email, and general computer applications.
● Excellent organizational skills and attention to detail.
● Strong communication and customer service skills.
● Ability to prioritize tasks and work independently.
● Dependable, professional, and able to handle confidential business information.
Preferred Qualifications
● Experience in heavy equipment rental, construction, or a related industry.
● Experience with Renterra or similar rental management software.
● Familiarity with business insurance, equipment titles, and sales tax reporting.
How to Apply
Please send your resume to graysequipment16@gmail.com.
Gray’s Equipment is looking for someone who takes initiative, stays organized, and can help keep our office and business operations running efficiently & professionally.
Pay: $600.00 - $1,000.00 per week
Work Location: Hybrid remote in Ashland City, TN 37015
Salary : $600 - $1,000