Purchasing Coordinator

GrayLineX has a full-time opening in Tampa, FL for a Purchasing Coordinator position. You will be responsible for supporting the procurement process by sourcing materials, processing purchase orders, maintaining supplier relationships, and ensuring the timely delivery of goods and services.

This job is in-person in Tampa, FL, Monday-Friday from 8am-4pm.

HUBZONE RESIDENCY REQUIREMENT

This position is designated for a HUBZone employee as part of GrayLineX’s participation in the SBA HUBZone Program.

To be eligible, the selected candidate must:

• Currently reside in a federally designated HUBZone,
• Have lived in a HUBZone for at least the past six (6) months, and
• Intend to continue residing in a HUBZone area.

Candidates will be required to provide documentation verifying HUBZone residency prior to employment.

You can confirm your address eligibility by visiting the SBA HUBZone Map. Applicants who do not currently meet the HUBZone residency requirement will not be considered for this position.

KEY RESPONSIBILITIES

• Create, review, and process purchase orders accurately and in a timely manner.
• Monitor order status and follow up with suppliers to ensure on-time delivery.
• Obtain and compare quotes from vendors to secure competitive pricing.
• Maintain strong relationships with suppliers and resolve purchasing or delivery issues.
• Coordinate with buyers and accounting teams to support operational needs.
• Maintain accurate purchasing records, vendor files, and documentation.
• Verify pricing, invoices, and shipping information for accuracy.
• Assist in negotiating pricing, contracts, and service agreements with suppliers.
• Track and report purchasing metrics, including cost savings, supplier performance, and order status.
• Ensure compliance with company purchasing policies and procedures.
• Identify opportunities to improve procurement processes and reduce costs.

QUALIFICATIONS

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, or a related field preferred.
• Knowledge of purchasing, procurement, inventory, or supply chain preferred.
• Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of accuracy and attention to detail.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting and working on a computer.
• Occasional lifting of up to 25 pounds.

BENEFITS

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match

Pay: $57,500.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• HubZone residency is required for this position. Please verify the address on your license or utility bill through the map link below: https://maps.certify.sba.gov/hubzone/map#center=44.722800,-103.249700&zoom=4

Work Location: In person

Salary : $57,500 - $65,000