What are the responsibilities and job description for the Office Assistant & Warehouse Administrative Support position at Graycore Wholesale?
Graycore Wholesale
Graycore Wholesale is seeking a detail-oriented, dependable Office Assistant & Warehouse Administrative Support team member to help keep our office and warehouse operations organized. This role supports order processing, basic accounting, inventory records, and delivery coordination across multiple store locations.
Key Responsibilities
- Perform accurate data entry, filing, email correspondence, and general clerical tasks.
- Create and process customer orders, invoices, and purchase orders.
- Assist with accounts payable (A/P) and accounts receivable (A/R), including maintaining records and tracking outstanding items.
- Match vendor invoices with purchase orders and packing slips; identify and report discrepancies.
- Assist with inventory records, internal transfers, and receiving documentation.
- Coordinate with warehouse staff, drivers, and store teams to support dispatch, customer pickups, and deliveries.
- Maintain organized digital and physical records and help resolve basic order, invoice, and inventory discrepancies.
- Provide administrative support to multiple store locations.
- Handle customer, vendor, financial, and company information confidentially.
Qualifications
- Strong organizational skills and attention to detail.
- Comfortable using email, Microsoft Excel, and basic office software.
- Clear communication skills and a professional, helpful attitude.
- Ability to manage multiple tasks, prioritize work, and follow through.
- Basic understanding of invoices, purchase orders, and accounting records.
- Previous office, warehouse administration, inventory, or bookkeeping experience preferred.
- Experience with Spruce or similar inventory and business management software is a plus.
How to Apply
Submit your resume and a brief summary of your relevant experience. We’re looking for someone who takes ownership of their work, values accuracy, and works well with both office and warehouse teams.
Pay: From $500.00 per week
Work Location: In person
Salary : $500