What are the responsibilities and job description for the Accounts Payable Specialist position at Gray Residential?
About Gray Residential
Gray Residential is a multifamily owner-operator with a growing portfolio of communities across the Midwest. We manage our properties directly, which means our accounting function sits close to operations - the people on this team aren't running reports from a distance, they are working alongside the property manager and regional teams whose financials they own.
Position Overview
We're seeking a motivated and diligent Accounts Payable Specialist to join our team of account professionals. As an Accounts Payable Specialist, you're responsible and accountable for the accurate recording and timely payment of valid invoices while supporting multiple properties in a paperless system. You'll help keep our operations running smoothly by managing invoice workflows, supporting weekly check runs, maintaining vendor records, and communicating effectively with internal teams and external partners.
This role offers more than one path forward at Gray Residential. You will directly report to the Controller. Beyond core AP duties, you'll gain hands-on exposure to journal entries, bank reconciliations, and basic bookkeeping under the guidance of the Controller — the same skills that anchor our Property Accountant role — and team members who want to broaden their scope will have the opportunity to grow into a Property Accountant position, taking on full month-end close, financial statement preparation, and portfolio-level ownership. For those who want to go deeper into accounts payable instead, there is also room to grow into AP leadership, such as a Senior AP Specialist or AP Manager role, as our team and portfolio continue to expand.
Accounts Payable Specialist Position Responsibilities
Gray Residential is a multifamily owner-operator with a growing portfolio of communities across the Midwest. We manage our properties directly, which means our accounting function sits close to operations - the people on this team aren't running reports from a distance, they are working alongside the property manager and regional teams whose financials they own.
Position Overview
We're seeking a motivated and diligent Accounts Payable Specialist to join our team of account professionals. As an Accounts Payable Specialist, you're responsible and accountable for the accurate recording and timely payment of valid invoices while supporting multiple properties in a paperless system. You'll help keep our operations running smoothly by managing invoice workflows, supporting weekly check runs, maintaining vendor records, and communicating effectively with internal teams and external partners.
This role offers more than one path forward at Gray Residential. You will directly report to the Controller. Beyond core AP duties, you'll gain hands-on exposure to journal entries, bank reconciliations, and basic bookkeeping under the guidance of the Controller — the same skills that anchor our Property Accountant role — and team members who want to broaden their scope will have the opportunity to grow into a Property Accountant position, taking on full month-end close, financial statement preparation, and portfolio-level ownership. For those who want to go deeper into accounts payable instead, there is also room to grow into AP leadership, such as a Senior AP Specialist or AP Manager role, as our team and portfolio continue to expand.
Accounts Payable Specialist Position Responsibilities
- Process invoices and payment requests accurately and within required timelines
- Audit and approve employee expense reports through Expensify, a cloud-based expense management software
- Maintain organized accounts payable records, and support documentation
- support 1099 maintenance and annual filings
- Manage utility payments
- Assist with reconciliations, reporting, and other finance-related administrative tasks
- Support ongoing process improvements and ensure compliance with internal policies and controls
- Communicate effectively across all levels of the company and with outside parties
- Complete other duties as assigned
- BA/BS in finance, accounting, or related field preferred
- [2 ] year of relevant accounting, finance, or accounts payable experience preferred
- Prior experience in property management or real estate accounting preferred
- Strong attention to detail and ability to manage multiple priorities
- Effective written and verbal communication skills
- Ability to work both independently and collaboratively in a fast-paced environment
- Proficient in Microsoft Office suite
- Experience with Property Management Software (e.g., RealPage, Entrata, Yardi) or Avid Pay preferred
- Basic familiarity with journal entries or general bookkeeping, or interest in developing these skills
- Exposure to AI-powered productivity tools and openness to integrating them into accounting workflows