What are the responsibilities and job description for the OFFICE MANAGER - POWERNATION position at Gray Media?
About Gray Media:
Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 45 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.
About PowerNation:
PowerNation Studios is a full-service marketing and media company specializing in automotive enthusiast content in Franklin, TN. PowerNation Studios produces America's #1 automotive how-to television franchise, PowerNation, currently producing popular shows: Engine Power, Music City Trucks, Blacktop Speed Shop, and Dirt & Trails. PowerNation Studios' "PowerNation" reaches millions of enthusiasts each week by broadcasting on local Gray Media affiliate TV stations, and digital distribution of the PowerNation channel, available for free on all major CTV platforms, and is supported by over 7.3 million social followers. PowerNation Studios is a wholly-owned subsidiary of Gray Media Inc. For more information, visit www.gray.tv.
Job Summary/Description:
The Assistant Controller / Office Manager is a critical hybrid role that ensures financial accuracy, operational efficiency, and workplace safety. This position manages full-cycle accounting and month-end reporting, oversees HR administration and employee engagement, and serves as the primary Safety Officer for the facility and fleet.
Duties/Responsibilities include, but are not limited to:
Core Responsibilities:
Financial & Accounting Management:
Key Requirements
(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)
POWERNATION-TV/Gray Media is a drug-free company
Additional Info:
Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.
Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 45 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.
About PowerNation:
PowerNation Studios is a full-service marketing and media company specializing in automotive enthusiast content in Franklin, TN. PowerNation Studios produces America's #1 automotive how-to television franchise, PowerNation, currently producing popular shows: Engine Power, Music City Trucks, Blacktop Speed Shop, and Dirt & Trails. PowerNation Studios' "PowerNation" reaches millions of enthusiasts each week by broadcasting on local Gray Media affiliate TV stations, and digital distribution of the PowerNation channel, available for free on all major CTV platforms, and is supported by over 7.3 million social followers. PowerNation Studios is a wholly-owned subsidiary of Gray Media Inc. For more information, visit www.gray.tv.
Job Summary/Description:
The Assistant Controller / Office Manager is a critical hybrid role that ensures financial accuracy, operational efficiency, and workplace safety. This position manages full-cycle accounting and month-end reporting, oversees HR administration and employee engagement, and serves as the primary Safety Officer for the facility and fleet.
Duties/Responsibilities include, but are not limited to:
Core Responsibilities:
Financial & Accounting Management:
- Full-Cycle Accounting: Manage contract invoicing, cash receipts, and AP processing.
- Month-End Reporting: Execute accruals, reconciliations (Blackline), and digital revenue true-ups.
- Tax & Compliance: Complete sales tax worksheets and provide commercial revenue reports.
- Talent Lifecycle: Manage job postings, onboarding, and new hire orientations.
- Payroll & Benefits: Administer timecards, PTO, and employee record maintenance.
- Culture: Lead employee engagement activities and corporate wellness initiatives.
- Safety Programs: Develop and update safety protocols (OSHA, HazComm, Forklift).
- Fleet & DOT: Maintain DOT records, driver files, and schedule vehicle inspections.
- Risk Mitigation: Manage SDS records, chemical inventory, and vendor insurance (COI) tracking.
- Facilities: Oversee supply procurement, mail/shipping, and legal document retention.
- Logistics: Coordinate fleet registrations, fuel cards, and event travel (SEMA).
- Media Ops: Manage commercial scheduling and clip licensing.
Key Requirements
- Expertise: Strong background in accounting (accruals/reconciliations) and office operations.
- Regulatory Knowledge: Familiarity with OSHA, DOT, and HR compliance.
- Systems: Proficiency in accounting software (e.g., Infinium, Zoho) and ELD systems.
- Traits: Highly organized, detail-oriented, and capable of managing diverse functional areas.
(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)
POWERNATION-TV/Gray Media is a drug-free company
Additional Info:
Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.