What are the responsibilities and job description for the Right of Way Document Specialist in Houston position at Gray Hawk Land Solutions?
About the Role
Gray Hawk Land Solutions is seeking an experienced Document Specialist to join our team in downtown Houston. This is a full-time, in-office position supporting active right-of-way projects from acquisition through construction. The ideal candidate brings deep familiarity with ROW documentation, strong organizational instincts, and the ability to work independently across multiple concurrent assignments. Per diem is available for candidates who meet location qualifications.
Responsibilities
- Manage, organize, and maintain all right-of-way project files from line list development through construction, including easements, temporary workspace documents, real estate deeds, lease documents, and related ownership records
- Review, process, and track land acquisition agreements, easements, and associated ROW documents in accordance with courthouse recording requirements and client standards
- Maintain accurate system line lists and enter data into client systems of record, including geoAMPS and other land management platforms
- Scan, file, and organize documents into the appropriate electronic and physical records systems
- Track deadlines, document status, and project milestones across multiple simultaneous assignments
- Prepare and maintain Excel-based tracking spreadsheets and reports; apply formula and equation logic to optimize reporting functions
- Coordinate with internal team members, field agents, and outside parties to ensure smooth project execution
- Maintain accurate records, reporting, and project status documentation at all times
- Represent Gray Hawk professionally in all client and partner interactions
Qualifications
Required
- Minimum five (5) years of experience preparing and processing ROW acquisition easement documents on right-of-way projects
- Comprehensive understanding of all phases of a right-of-way project, from line list development through construction
- Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents
- Working knowledge of courthouse recording requirements for easements and other ROW instruments
- Advanced proficiency in Microsoft Office, particularly Excel and Word, including formula and equation use
- Strong database entry skills with the ability to learn new systems quickly
- Exceptional organizational skills and attention to detail; able to manage multiple priorities without missing deadlines
- Excellent written and verbal communication skills
- Able to work independently with little to no supervision while remaining highly responsive and team-oriented
- Professional demeanor with the ability to relate to people from a wide range of backgrounds
Preferred
- Experience with geoAMPS land management software
- Familiarity with ESRI GIS software
- Background in oil and gas or energy transmission right-of-way
- Experience with SharePoint and document tracking systems
Work Environment
- In-office position in downtown Houston, TX
- Corporate office environment
- Per diem available for qualifying candidates
- Fast-paced setting requiring efficiency and focus during high-volume periods