Administrative Assistant

The Greenwich, CT office of a global investment management firm is looking for a proactive and energetic Administrative Assistant, with at least 5 years (and up to 15 years) of relevant administrative support experience (in financial or professional services). You will manage all administrative business details for multiple senior executives including heavy calendar management, calls, travel, events and budgeting as well as providing general support to the broader department. This position is in the office Tuesday through Thursday and remote on Mondays and Fridays.

Your Role

• :Anticipate and oversee all aspects of the executives' schedule and day-to- day requests. Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks
• .Develop strong working relationships and exhibit superior communication skills with all levels of the organization
• .Coordinate effectively with internal departments and administrative team members
• .Use of excellent judgement with internal and external clients and ability to re-prioritize schedules accordingly
• .Manage expense reimbursements, invoicing and department budgeting related items
• .Demonstrate utmost discretion in dealing with sensitive firm and personal information
• .Coordinate and contribute to department projects and special assignments
• .Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs

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What You’ll Bring

• : Bachelor’s degree requir
• ed5-15 years of administrative experience supporting seasoned executives in a professional services or financial services environmen
• t.Must be highly-organized and extremely detail-oriented with a passion for accurac
• y.Strong proficiency in Microsoft Office product
• s.Excellent ability to develop and manage process while working efficiently on a variety of task
• s.Ability to proactively anticipate needs and solve problems logically and criticall
• y.Positive disposition and attitude at all times, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholder
• s.Collaborative team player willing to do whatever is required to get the job don
• e.Excellent written and verbal communication skills, professionalism and customer service presenc
• e.Passionate, creative and flexible to adapt to changing needs and multiple priorities in a fast paced, high demand environmen

t.
Who You A

• re:Enjoys working independently as well as within a t
• eamAbility to navigate in a fast-paced environment with frequent shifts in priorities as business needs cha
• ngeCommitted to excellent client service: producing materials and interacting with stakeholders with a focus on adherence to our standards of high-quality output and attention to det
• ailChallenge the status quo: approach both existing and new responsibilities with curiosity and an innovation mind-
• setExcited to collaborate with colleagues across various teams, levels, and departme
• ntsResourceful and well-organized with the ability to multi-task and work within tight timefra
• mesGoal-oriented, demonstrate a sense of personal growth and accountabil
• ityStrong sense of integrity, consistent with the company's values and core princip