Executive Administrative Assistant - Legal Support

We are seeking a professional, organized, and detail-oriented Executive Administrative Assistant

to provide administrative support to executive leadership while assisting with basic legal and

compliance-related tasks. This entry-level role is ideal for someone interested in administrative

operations, business support, and exposure to legal processes within a professional office

environment.

The ideal candidate will demonstrate strong communication skills, discretion with confidential

information, excellent organization, and the ability to manage multiple priorities in a fast-paced

setting.

Essential Duties & Responsibilities

Executive Administrative Support

• • Manage calendars, meetings, appointments, and travel arrangements for executive leadership.
  • Prepare correspondence, reports, presentations, and meeting materials.
  • Coordinate internal and external communications professionally and efficiently.
  • Assist with event coordination, meeting logistics, and office administration.
  • Screen calls, emails, and visitors while maintaining professionalism and confidentiality.
  • Track projects, deadlines, and follow-up items for leadership.

Legal & Compliance Support

• • Assist with preparing and organizing basic legal documents and contracts.
  • Maintain confidential legal and corporate records.
  • Coordinate signatures, document routing, and filing processes.
  • Support compliance tracking, renewals, and record retention procedures.
  • Conduct basic research related to policies, vendors, or regulatory requirements.
  • Communicate with outside legal counsel, vendors, and business partners as directed.
  • Assist with preparing board or committee meeting materials and maintaining records.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1–2 years of administrative or office experience preferred.
• Interest in legal administration, compliance, or business operations helpful.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.

Preferred Characteristics

• Professional demeanor and positive attitude.
• Strong problem-solving and multitasking abilities.
• Willingness to learn legal and corporate administrative processes.
• Dependable, proactive, and highly organized.

Work Environment

• Professional office environment.
• Standard business hours with occasional flexibility for meetings or events.

Compensation & Benefits

• Competitive entry-level salary based on experience.
• Benefits package includes health insurance, paid time off, retirement plan participation,

and professional development opportunities.

Equal Opportunity Statement

Graves Garrett Greim LLC is an equal opportunity employer and values a diverse and inclusive

workplace. All qualified applicants will receive consideration for employment without regard to

race, color, religion, sex, national origin, disability status, protected veteran status, or any other

characteristic protected by law.