What are the responsibilities and job description for the Data & Mailings Operator (Excel & Mail Software Expert) position at Graphics & Printing Company?
Location: Greater Norwalk, CT Area (South Norwalk Vicinity)
We are a leading commercial printing and direct mailing provider seeking a highly experienced and detail-oriented Data & Mailings Operator to manage and process customer data for complex campaigns. This is a critical role that ensures compliance, maximizes postage savings, and supports our Variable Data Printing (VDP) operations.
Compensation is highly competitive and negotiable based on your expertise in data management, mail software, and USPS regulations.
Core Responsibilities
- Data Cleansing & Preparation: Perform expert-level manipulation, cleansing, and formatting of client mailing lists using Microsoft Excel (e.g., VLOOKUPS, Pivot Tables, deduplication routines) to ensure data integrity.
- Mailing Software Processing: Independently operate specialized mailing software (e.g., BCC Mail Manager, Satori, or comparable systems) to execute all mandatory postal processes, including:
- CASS Certification (address validation).
- NCOA (National Change of Address) processing.
- Presorting to optimize postage discounts.
- USPS Compliance & Reporting: Generate accurate USPS documentation (Postage Statements, Qualification Reports, Mail.dat files) and ensure all mail pieces are prepared, sorted, and trayed/sacked in strict accordance with current postal regulations.
- Variable Data Integration: Prepare and output finalized, compliant data files for our digital printing department to use in Variable Data Printing (VDP) workflows.
- Quality Assurance: Conduct final audits of mail files, address blocks, and postal reports to guarantee accuracy, data security, and efficient delivery.
Must-Have Qualifications
- 3 years of professional experience dedicated to direct mail data processing and list management in a commercial print or service bureau environment.
- Expert-level proficiency in Microsoft Excel for complex data cleansing, manipulation, and standardization.
- Proven, hands-on experience operating commercial-grade mailing software for CASS, NCOA, and full postal presorting.
- Comprehensive knowledge of current USPS regulations, mail classification standards, and intelligent mail barcode (IMb) requirements.
- Exceptional attention to detail, organization skills, and an understanding of data security best practices.
All applications will be handled with strict confidentiality.
