Job Title:        Accounts Payable Acounting Clerk                   Wage/Hour Status: Non-Exempt, 233 Days

Reports to:     Director of Finance                                        Pay Grade:  Clerical 6

Dept./School:   Finance                                                  

Primary Purpose:

Issue payments to vendors for supplies and/or services rendered in timely accurate manner on behalf of the district.  Assist district bookkeepers with reconciling accounts and advise on general basic accounting questions.

Qualifications:

Education/Experience:

High School Diploma

Special Knowledge/Skills:

• Previous experience of clerical duties and/or accounts payable skills

• Strong organizational, communication, and interpersonal skills

• Ability to work independently, as well as, in a team-oriented environment

• Comprehension of basic accounting procedures and requirements
• Ability to work accurately with numbers, make appropriate adjustments/corrections and effectively communicate in a professional manner

Major Responsibilities and Duties:

1. Accurately enter payments to vendors and issue payments in a timely manner.

1. Provide accurate information to vendors regarding payment, status of payment and order issues in a professional, friendly manner.

1. Reconcile vendor statements.

1. Provide support to bookkeepers and assist with general finance questions including Skyward and determine appropriate payment methods.

1. Maintain current and historical accounts payable files.

1. Enter deposits into financial system from bank records.

1. Assist with year end closing, including reconciling accounts, assisting with open purchase orders and determining prepayment treatment to book payments in appropriate budget year.

1. Assist Director of Finance with audit by pulling various source documents and supporting documentation.

1. Serve as backup for incoming and outgoing mail, stamps and petty cash during administrative assistant’s absence.

1. Attend staff development training

Equipment Used:

Computer, scanners, multi-function copiers, facsimiles and printers.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Indoor environment in comfortable working conditions.  Work volume is a steady pace with seasonal spikes and may become stressful due to timelines.