What are the responsibilities and job description for the Executive Assistant - Office of the CEO position at Granite State Manufacturing?
Granite State Manufacturing produces precision mechanical components and systems for U.S. Navy submarines — one of the most critical missions in our nation's defense. We’re a growing, mission-driven manufacturer looking for a highly organized, proactive Executive Assistant to support our leadership team. This role is open due to the planned retirement of our current Executive Assistant of 12 years. She will provide 2–3 months of dedicated, side-by-side training to ensure a smooth transition.
About the Role
You’ll provide primary administrative support to the CEO, with additional support to the President and Vice President as needed. Your core objective is to keep the CEO organized, prepared, informed, and focused on company priorities. This is a highly visible position that. requires excellent judgment, discretion, strong communication skills, and the ability to juggle multiple priorities in a fast-paced manufacturing environment. You’ll also roll up your sleeves on special projects as the company continues to grow. We're looking for someone who:
- Is dependable, discreet, resourceful, and calm under pressure
- Genuinely loves to learn and lights up at new tools or opportunities
- Spots what needs doing and takes ownership without waiting to be asked
- Has a professional yet approachable presence when interacting with employees, executives, customers, visitors, and community partners
If that sounds like you, you’ll have real room to grow here — not just hold a job.
Schedule
Monday–Thursday, 7:00 AM–4:15 PM | Friday, 7:00 AM–noon
(Every Friday afternoon is yours!) Occasional flexibility for travel, events, or deadlines is expected, but it’s the exception, not the rule.
Key Responsibilities Executive Support (Full-time, onsite)
- Manage the CEO’s calendar, meetings, correspondence, travel, and document preparation
- Ensure the CEO is fully prepared for meetings, customer visits, leadership discussions, and deadlines
- Prepare agendas, presentations, reports, letters, and other materials
- Track action items and drive follow-through
- Provide administrative and project support to the President and Vice President as needed
- Handle confidential information with absolute discretion
- Serve as a professional point of contact for employees, customers, vendors, visitors, and community partners
- Assist with company events, employee meetings, customer visits, and special projects
In addition to executive support, this position assists with bookkeeping and financial administration tasks using QuickBooks, including:
- Enter and track invoices, expenses, and receipts in QuickBooks
- Assist with monthly reconciliations and basic financial reporting
- Support vendor payments and expense tracking
- Maintain organized financial records
- Required Skills & Experience
- Proven experience as an Executive Assistant or in a similar high-level administrative role (ideally supporting C-suite)
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Excellent written and verbal communication skills
- High attention to detail, organizational ability, and discretion
- Comfort learning new tools quickly
- Nice-to-Have
- Experience with QuickBooks (willingness to learn is more important)
- Familiarity with AI tools (ChatGPT, Grok, Microsoft Copilot, etc.) to boost productivity
- Experience with Canva and social media
- Prior experience in a manufacturing, defense, or fast-growth environment
- Why Join GSM?
- Meaningful work supporting the U.S. Navy and national defense
- Direct partnership with the CEO and leadership team
- Clear growth path as the company expands
- Collaborative culture that values initiative and continuous learning
- Competitive compensation and benefits package
- Friday afternoons off
Competitive compensation commensurate with experience, plus a benefits package that includes:
- Health insurance
- Dental & vision insurance
- 401(k) with company matching
- Paid time off, paid holidays, and floating holidays
- Health savings account and flexible spending account
- Life insurance and disability benefits
- Employee assistance program, voluntary benefits, and referral program
*Due to the nature and importance of GSM’s work, our positions require access to export-controlled information. Therefore, all candidates must qualify as a U.S. Person under applicable export-control/ITAR regulations, or otherwise be authorized to access such information under U.S. law.