Purchasing & Procurement Specialist

Position Summary

The Purchasing & Procurement Specialist is responsible for managing the procurement of materials, equipment, supplies, and services across Granite Hills Group's branch operations. This role partners closely with Operations, Fleet, Accounting, and branch leadership to ensure timely purchasing, vendor compliance, cost control, and uninterrupted operational support. The Purchasing & Procurement Specialist will oversee purchase order administration, vendor management, sourcing initiatives, spend analysis, and procurement process improvements while helping standardize purchasing practices across the organization. The ideal candidate is highly organized, analytical, and experienced in supporting multi-location operations within the landscaping, construction, or field services industries.

Essential Duties & Responsibilities

Procurement & Purchasing

• Manage the end-to-end procurement process for materials, supplies, equipment, fleet-related purchases, and services.
• Create, review, and process purchase orders while ensuring compliance with company purchasing policies and approval requirements.
• Source products and services from qualified vendors and obtain competitive pricing.
• Identify opportunities to consolidate vendors and improve purchasing efficiencies.
• Monitor order status and proactively address delays or supply chain issues.
• Ensure branch locations receive critical materials and equipment in a timely manner.

Vendor Management

• Develop and maintain strong relationships with vendors and suppliers.
• Assist with contract management, vendor negotiations, and pricing agreements.
• Evaluate vendor performance related to pricing, quality, responsiveness, and delivery timelines.
• Maintain approved vendor lists and ensure all vendor documentation is current.
• Resolve vendor disputes, invoice discrepancies, and service-related issues.

Cost Control & Spend Analysis

• Track purchasing activity and spending trends across multiple locations.
• Analyze procurement data and identify cost-saving opportunities.
• Support annual budgeting and forecasting processes by providing purchasing insights and spend reporting.
• Recommend purchasing strategies that reduce costs while maintaining quality and service standards.
• Prepare monthly procurement and vendor performance reports for leadership.

Inventory & Asset Support

• Assist branch locations with inventory management and replenishment planning.
• Monitor inventory levels to minimize stock shortages and excess inventory.
• Support the procurement and tracking of company equipment, fleet assets, safety supplies, uniforms, and operational materials.
• Maintain accurate purchasing and inventory records within company systems.

Cross-Functional Collaboration

• Partner with Operations leaders to understand purchasing needs and forecast future demand.
• Collaborate with Fleet, Safety, and Accounting teams on procurement-related initiatives.
• Support newly acquired branches by integrating purchasing processes and approved vendor programs.
• Act as a resource to branch teams regarding purchasing procedures and vendor selection.

Systems & Process Improvement

• Maintain purchasing records and vendor information within company software platforms.
• Ensure accurate data entry and reporting of procurement activities.
• Develop and recommend process improvements to increase efficiency and accountability.
• Support implementation of purchasing controls, policies, and best practices across the organization.

Qualifications Required

• Associate's degree in Business Administration, Supply Chain Management, Accounting, Finance, or a related field, or equivalent work experience.
• 3 years of purchasing, procurement, sourcing, inventory management, or related experience.
• Experience supporting multiple locations, business units, or field operations.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail.

Preferred

• Experience in landscaping, construction, facility services, manufacturing, or other multi-site operations.
• Experience working with ERP, procurement, accounting, or inventory management systems.
• Prior experience negotiating vendor pricing and service agreements.
• Knowledge of procurement best practices and supply chain management principles.
• Experience with Aspire Software or similar operational platforms.