Part Time Title/Tax Clerk

POSITION: Title Clerk/Tax Clerk Part Time

Grade 8/ Entry Level $19.06 / 24 hrs. per week

DEPARTMENT: Treasurer’s Office

ACCOUNTABLE TO: Treasurer

SUMMARY OF WORK: Performs all title work. Performs general office duties; waits on customers, collect taxes and fees and does basic bookkeeping of all transactions in the office

JOB CHARACTERISTICS:

Nature of Work: This position performs clerical duties requiring attention to detail, accuracy, and timeliness. Must be able to perform duties with frequent interruptions. Position may deal with stress and assertive people. Deals with sensitive information and adheres to standards of confidentiality

Personal Contacts: Daily contact with the public. Daily coordination with Treasurer and Deputy Treasurer

Essential Functions: Position requires problem solving ability to read written material; type; file; answer the phone; balance money; operate a computer and other office machines; and communicate with people at the counter. Position occasionally lifts heavy boxes.

Supervision Received: Minimal daily supervision from the Treasurer.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE:

Waits on customers who come into the office to conduct business; processes motor vehicle titles and renew registration for customers; collects fees and makes sure all required documents are accounted for and the information on the documents is correct and complete; enters same information in the Motor Vehicle System computer.

Does title work; checks each title for errors and completion of information; does corrections manually and in the motor vehicle system. Sends completed and corrected titles in the Motor Vehicle system for processing. Deals with car dealer, customers and the VSB to correct errors on titles.

Collects tax monies on Real and Personal Property taxes; and generates a computer receipt.

Makes up daily deposit of monies collected each day and deposits in bank daily

After tax bills are printed and mailed yearly, assist in verifying addresses of returned tax bills.

Collects and safeguards cash and checks; writes refund checks; records and accounts for all information. Re-adds warrants from bank for accuracy and marks paid.

Balances receipts and cash daily. Records all receipts paid during the day in the cash book. Records all monies collected during the day and make sure they balance with each other.

Sorts and files motor vehicle receipts monthly.

Answers the telephone and directs calls to other offices or assists the caller with questions and information.

Does A101 receipts daily as requested. Prints receipts, ensuring that money is entered into correct funds.

Runs computer motor vehicle report daily. Does daily balancing of motor vehicle systems manual receipts to ensure not errors have occurred. Performs other related duties as required.

JOB REQUIRMENTS:

Knowledge: This position requires knowledge of the title manual as set out by the Department of Justice; knowledge of general accounting principles and practices; knowledge of general math, writing, grammar, and spelling; knowledge of filing.

Skills: This position requires skills in calculating, typing and use of computer.

Abilities: This position requires the ability to: be flexible; deal with stress; pay attention to detail and accuracy of documents; adhere to standards of confidentiality; communicate effectively orally and in writing; follow verbal and written instructions; establish effective working relationships with fellow employees, supervisors, and the public; works with little or no supervision, self motivated. This position requires a valid Montana Drivers License and Passing a federal background check with fingerprinting.

EDUCATION AND EXPERIENCE:

The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to:

High school diploma or GED required

Experience in general office practices, computers, typing, filing and basic accounting or bookkeeping preferred

Must be bondable

JOB PERFORMANCE STANDARDS:

Evaluation of this position is based upon performance of the preceding requirements and duties. Examples of job performance criteria include, but are not limited to:

Performs assigned duties.

Is flexible to do quality work with interruptions.

Accurately receipts and balance cash

Responsible handles and calculates monies

Pays attention to accuracy and completeness of documents

Is able to handle difficult people or situations

Adheres to standard of confidentiality

Maintains accurate and timely records.

Capably waits on the counter and assists customers

Prepares and submits accurate and timely reports.

Deals tactfully and courteously with the public

Observes work hours

Demonstrates punctuality

Establishes and maintains effective working relationships with fellow employees, supervisors and the public.

Job Type: Full-time

Pay: From $19.06 per hour

Expected hours: 24.0 per week

Benefits:

• Health insurance

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Philipsburg, MT 59858 (Required)

Ability to Relocate:

• Philipsburg, MT 59858: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $24