Administrative Assistant

Granite Communications & Security

Location: Lutz, FL 33548
Job Type: Full-Time | On-Site
Compensation: $21.50-$25.00/hr. based on experience

Job Description

Granite Communications & Security is a growing low-voltage and multi-entity company seeking an organized, detail-oriented, and dependable Administrative Assistant to support daily office operations and multiple departments across the organization.

The ideal candidate is proactive, adaptable, and comfortable managing a variety of administrative responsibilities in a fast-paced environment. This position will primarily focus on routine administrative tasks, reporting, coordination, and maintaining organized records to help ensure efficient day-to-day operations.

Key Responsibilities:

General Administrative Support

• Provide daily administrative support to leadership and multiple departments.
• Answer incoming phone calls and ensure they are directed to the appropriate individuals or departments.
• Receive, scan, organize, and distribute incoming mail and documents.
• Assist with scheduling, correspondence, data entry, and general office coordination.
• Maintain accurate and organized electronic and physical records.

Reporting & Data Management

• Assist with preparing, updating, and maintaining departmental scorecards, metrics, and routine reports.
• Collect and organize information from various departments to ensure reporting is accurate and up to date.
• Maintain spreadsheets, trackers, and other administrative records.
• Follow up on missing information and assist with meeting reporting deadlines.

Travel Coordination

• Assist with coordinating employee and business travel arrangements, including flights, hotels, and transportation.
• Maintain organized travel records and confirmations.
• Communicate travel details and updates to employees and relevant departments.

Inventory & Office Organization

• Assist with tracking office supplies, equipment, and inventory records.
• Monitor inventory levels and coordinate replenishment when needed.
• Maintain accurate inventory documentation and assist with routine inventory checks.
• Help ensure office materials and shared administrative resources remain organized.

Departmental & Project Support

• Assist departments with document preparation, formatting, proofreading, and filing.
• Update task and project trackers using Monday.com and other company systems.
• Support administrative requests from accounting, project management, sales, and executive leadership.
• Assist with meeting coordination, notes, and follow-up items as needed.
• Perform additional administrative duties and support special projects as assigned.

Qualifications

• 1 years of administrative or office support experience preferred.
• Proficiency in Microsoft 365, particularly Excel, Outlook, Word, and SharePoint.
• Strong organizational skills with excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple responsibilities, meet deadlines, and adapt to changing priorities.
• Comfortable working with spreadsheets, reporting, data entry, and document management.
• Ability to handle confidential and sensitive information professionally.
• Strong follow-through, reliability, and willingness to learn new systems and processes.
• Ability to work independently while collaborating with multiple departments.

Preferred Qualifications

• Experience with Monday.com or similar project management platforms.
• Previous experience with travel coordination, inventory tracking, or administrative reporting.
• Experience supporting multiple departments in a growing organization.
• Marketing or document preparation experience is a plus.

Work Schedule

• Full-time, on-site position in Lutz, Florida.
• Approximately 40–45 hours per week, depending on business needs.
• Occasional additional hours may be required based on operational demands.

Benefits

Full-time employees are eligible for company benefits, including:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off (PTO)

Pay: $21.50 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Lutz, FL 33548 (Preferred)

Work Location: In person

Salary : $22 - $25