Chiropractic Office Coordinator

Chiropractic Office Coordinator – Granite Bay Chiropractic and Wellness

Part-Time | 22-26/hour | Opportunity for Growth

We are looking for a friendly, organized, and motivated individual to join our busy, growing chiropractic practice in Granite Bay! We're looking for someone who wants more than just a job—someone who is excited to become an important part of our practice and grow with us over time.

Our office focuses on holistic health and wellness, and we care for patients of all ages, including pregnant women, babies, children, and families.

We are looking for someone who genuinely enjoys working with people, has a warm and welcoming personality, and takes pride in keeping things organized, running smoothly, and supporting the female doctor.

This position has the potential to grow into an office management role for the right person. We would love to find someone who is excited to grow with our practice, take on additional responsibilities, and eventually help oversee more of the day-to-day office operations.

The ideal person is naturally:

• Outgoing, friendly, and welcoming
• Professional in both attitude and appearance
• Organized, detail-oriented, and able to multitask
• Dependable, punctual, and hardworking
• Smart, motivated, and eager to learn new things
• Able to follow directions, accept feedback, and apply what they've learned
• Someone who takes initiative and anticipates what needs to be done without always being asked
• Comfortable taking ownership of tasks and following through until they're completed
• Flexible and able to adapt when things don't go as planned
• Able to stay calm and professional during busy or stressful situations
• Interested in holistic health and wellness
• Someone who genuinely enjoys working with and getting to know people, especially children of ALL ages (yes, you may be asked to hold a baby from time to time!)

Job Responsibilities

• Greet patients and create a warm, welcoming office environment
• Manage patient scheduling, appointments, and follow-up communication (call, text, email)
• Assist the doctor with daily patient flow and office operations
• Manage new patient paperwork, patient records, and documentation
• Collect payments, manage billing, and maintain accurate financial records (we do not bill insurance)
• Keep the office organized, prepared, and running efficiently throughout the day
• Anticipate the needs of patients and the doctor
• Help identify ways to improve office systems, organization, and efficiency
• Social Media Marketing - we need help keeping content organized (we have an outside SM Manager) and you may need to be in a video from time to time
• Assist with planning and participating in office events, including our Holistic Parenting Group and holiday celebrations
• Help coordinate and participate in community events, business networking, and partnerships with other healthcare providers

Experience & Skills

• Comfortable using Google Workspace (Docs, Sheets, etc.) — required
• Previous office management or administrative experience is a plus
• Experience with electronic health records (EHR) software is a plus
• Familiarity with billing software and payment processing is helpful
• Experience with client relationship management (CRM) or email marketing software is a plus
• Strong communication, organizational, and time management skills
• Ability to learn new systems and procedures quickly

Hours & Compensation

Starting pay: 22-26/hour, depending on experience

Schedule: Approximately 25 hours per week after the initial training period.

Our current office hours are (subject to change):

• Monday: 1:00–5:00 PM
• Tuesday: 9:00 AM–2:00 PM
• Wednesday: 9:00 AM–12:00 PM and 2:30–4:30 PM
• Thursday: 1:00–5:00 PM
• Friday: 9:00 AM–3:00 PM

In addition to the above office hours, some additional time opening and closing the office will be needed. Some flexibility with scheduling is important as our practice continues to grow.

Benefits & Opportunities

• Opportunity for additional hours and responsibilities as the practice expands
• Potential to grow into an office management position
• Eligibility for complimentary chiropractic care and a performance-based bonus structure after a successful 90-day introductory period
• A fun, positive, and professional work environment focused on holistic health and wellness

If you're someone who enjoys helping others, takes initiative, and loves the satisfaction of keeping a busy office running smoothly, we'd love to hear from you!

*Please do not call our office for any reason until you are instructed to do so. Thank you for your cooperation regarding this matter. *

Pay: $22.00 - $26.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• 401(k)
• Employee discount
• Free parking
• Opportunities for advancement
• Paid orientation
• Paid sick time
• Paid time off
• Paid training

Work Location: In person

Salary : $22 - $26