What are the responsibilities and job description for the Receptionist - Part - Time - Grandview Urology Surgery Center position at Grandview Medical Center - Birmingham, AL?
Why Join Us?
No weekends, No holidays, No Call
Hours of Operation: Monday - Friday 6:00am - 5:00pm
Job Summary
The Receptionist is responsible for managing front desk operations, serving as the first point of contact for visitors, vendors, and callers. This role ensures a professional and welcoming environment while handling incoming calls, directing inquiries, and assisting with administrative support tasks. The Receptionist also manages visitor access, maintains office supplies, and supports general office functions to facilitate smooth daily operations.
Essential Functions
- Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work
- Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
- Work Hard. Recharge Often. – Generous PTO and extended illness benefits
- Invest in Your Future – 401(k) with company match
- Grow With Us – Career development, learning opportunities, and advancement pathways
- We Invest in Your Success – Licensure and certification reimbursement for eligible roles
- Student Loan Support – Assistance available for eligible roles
- Your Wins Deserve Recognition – Employee rewards and recognition programs
- A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day
- Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.
No weekends, No holidays, No Call
Hours of Operation: Monday - Friday 6:00am - 5:00pm
Job Summary
The Receptionist is responsible for managing front desk operations, serving as the first point of contact for visitors, vendors, and callers. This role ensures a professional and welcoming environment while handling incoming calls, directing inquiries, and assisting with administrative support tasks. The Receptionist also manages visitor access, maintains office supplies, and supports general office functions to facilitate smooth daily operations.
Essential Functions
- Answers and directs incoming calls promptly and professionally, taking messages as needed.
- Greets visitors, verifies identification, issues visitor badges, and ensures proper check-in and escort procedures.
- Maintains a visitor log and manages visitor access in accordance with office protocols.
- Assists with office supply inventory, ordering supplies, and coordinating maintenance of office equipment.
- Performs clerical support tasks, including filing, document organization, and basic data entry.
- Ensures the reception area remains neat, organized, and presentable at all times.
- Provides general administrative support to departments as needed.
- Handles incoming and outgoing mail, deliveries, and courier services.
- Maintains confidentiality of sensitive information and follows security procedures for visitor access and document handling.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- H.S. Diploma or GED required
- 0-2 years of experience as a receptionist or in a customer-facing role, preferably in a corporate or office environment required
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook), Google Suite or equivalent office software.
- Excellent communication skills, both verbal and written.
- Ability to manage a busy phone line and handle multiple inquiries simultaneously.
- Customer-focused with a friendly, professional demeanor.
- Strong attention to detail and ability to maintain accurate records.