What are the responsibilities and job description for the Administrative Assistant To Asst. Superintendent of Curriculum & Instruction position at Grandview C-4 School District?
Administrative secretary requirements:
- High School Diploma or GED.
- 5 or more years of experience as an Administrative Secretary would be advantageous.
- Advanced proficiency in managing documents, spreadsheets, and databases.
- Ability to liaise internally and externally on administrative matters.
- Exceptional filing, record keeping, and organizational skills
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling and call forwarding systems.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
REPORTS TO:
Assistant Superintendent-Curriculum and Instruction
Administrative Secretary Responsibilities:
- Reporting to management and performing secretarial duties.
- Processing, typing, editing, and formatting reports and documents.
- Filing documents, as well as entering data and maintaining databases.
- Maintaining a schedule of appointments
- Creating purchase orders and monitoring receipts/payments for textbook adoption, Consolidated Federal Program Grant funds, technology and library levy money.
- Liaising with internal departments and communicating with the public.
- Directing internal and external calls, emails, and faxes to designated departments.
- Arranging and scheduling appointments, meetings, and events.
- Monitoring office supplies and ordering replacements.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Preparing facilities and arranging refreshments for events, if required.
- Perform other clerical duties as assigned by the Assistant Superintendent of Curriculum and Instruction.
TERMS OF EMPLOYMENT:
Twelve-month year.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policies on evaluation of classified personnel.
Salary : $27 - $31