Staffing Clerk

What You Can Expect:

Our Staffing Coordinator's love Grand Itasca for the stability, meaningful work and our great team. Grand Itasca is in the business of selecting employees that make the real difference, who go above and beyond to make our hospital/clinic run and work effectively. Are you someone looking to make a difference in the everyday functions of our hospital & clinic life? If so, Grand Itasca is where you belong!

We're glad you are thinking about joining us.

Grand Itasca is a great place for Staffing Coordinators. We're a non-profit organization with a clear vision of being the leader in transforming rural health care by achieving the highest levels of quality, access, and value. Our strength stems from teamwork and collaboration among a talented and diverse group of professionals. With over 700 employees in hundreds of different roles, Grand Itasca can offer a variety of career opportunities.

Let's talk about benefits.

• Competitive pay
• Tuition reimbursement and scholarship/grant opportunities
• Health, dental, vision, & life insurance kick in on the first of the month after 30 days of employment
• Generous paid time off package to maintain a healthy home-work balance
• STDB (short term disability bank)
• 401K with employer contributions
• Experience Pay Given
• Shift differential
• Employee Referral Program
• On-the-Job training!

About the Position

• Staffing Clerrk
• Full-Time: 1.0 FTE (80 hours per pay period)
• Days
• Offsite
• INTERNAL POSTING THROUGH: 10/2/2026

JOB DUTIES

A. Staffing and Scheduling

1. Develop, maintain, and post clinic nursing schedules in accordance with staffing guidelines, collective bargaining agreements, organizational policies, and applicable federal and state requirements.
2. Process and coordinate schedule changes, including time-off requests, leaves of absence, transfers, resignations, call-ins, and other staffing adjustments.
3. Maintain staffing templates and staffing grids and proactively address projected staffing needs to support patient care and operational requirements.
4. Communicate schedule updates, staffing changes, open shifts, and time-off decisions to staff and leadership in a timely and professional manner.

B. Attendance, Timekeeping, and Payroll

1. Monitor attendance, tardiness, overtime, paid time off, and leaves of absence, identifying and reporting trends or concerns to leadership.
2. Review and reconcile employee timecards, pay codes, and payroll data, obtaining necessary corrections and approvals to ensure accurate and timely payroll processing.
3. Resolve timekeeping and payroll discrepancies and coordinate corrections with employees, managers, and Payroll.

C. Training, Compliance, and Reporting

1. Schedule and track required education and training records through the organization's learning management system.
2. Maintain scheduling, staffing, attendance, and personnel records and prepare standard and ad hoc reports.
3. Track and apply scheduling-related contract provisions and metrics, including PTO utilization, staffing requirements, and other contractual obligations.

D. Collaboration and Continuous Improvement

1. Partner with clinic leadership to identify staffing and scheduling challenges, recommend solutions, and implement process improvements.
2. Provide backup scheduling and staffing support for Revenue Cycle operations during absences or periods of increased workload.

E. Other Duties

1. Perform other related duties as assigned.

If you have these qualifications, we'd love to chat:

1. Associate's degree in a healthcare-related field preferred.
2. Advanced computer skills, including proficiency in Microsoft 365 applications; successful completion of the Basic Excel Competency Assessment required.
3. Experience with staff scheduling, timekeeping, payroll processes, and collective bargaining agreements preferred.
4. Demonstrated ability to interpret and apply complex collective bargaining agreement provisions in staffing, scheduling, attendance, and payroll-related decisions required.
5. Strong communication, organizational, customer service, problem-solving, and time management skills, with the ability to manage competing priorities in a fast-paced environment.
6. Demonstrated commitment to reliability, professionalism, confidentiality, and adherence to Grand Itasca Clinic & Hospital's Mission, Vision, Values, and policies required.

About Grand Itasca:

Grand Itasca brings the benefits of a large and respected health system to our local community. We are a non-profit, state-of-the-art, integrated clinic and hospital that is proud to offer a range of high-quality providers, specialties and services to our community. Enjoy our patient-centered, comprehensive approach, close to home without venturing from the beauty of northern Minnesota.

Grand Itasca Clinic & Hospital offers a generous benefits package including medical, dental, vision, life insurance, short- and long-term disability, PTO, a short-term disability bank, retirement,tuition reimbursement, early access to earned wages and more. Employees also have access to voluntary insurance options, and resources to support their financial and personal well-being. For additional information, please follow this link: https://www.granditasca.org/benefits/AFSCME-C

The posted compensation range corresponds to the minimum and maximum pay rates outlined in your union agreement for the respective job classifications at the time of job posting. An individual's pay rate within this range may be influenced by qualifying experience as specified in the contract. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

Salary : $23 - $32