Accounts Receivable Specialist

Company Overview:

GIS is a premier energy services company delivering comprehensive solutions across the evolving energy landscape. While rooted in over 75 years of excellence in offshore and onshore construction and maintenance within the oil and gas industry, GIS has expanded its capabilities to include large-scale utility solar farm construction projects. Our continued commitment to safety, innovation, and operational excellence allows us to support both traditional and renewable energy sectors with the same trusted expertise.

Position Summary:

The Accounts Receivable Specialist is responsible for the full lifecycle of the billing and collections process. This includes accurately preparing customer invoices in accordance with contract terms, auditing supporting documentation (labor, materials, and equipment), partnering with operations and project managers to resolve discrepancies, and securing timely customer payments to support company cash flow.

Key Responsibilities:

Invoicing & Billing Verification

• Prepare and process invoices accurately and in accordance with contract terms, customer requirements, and company billing procedures.
• Review and verify billing documentation by ensuring labor, materials, equipment, and supporting documentation are complete, accurate, and approved before invoicing.
• Cross-reference field tickets, timesheets, purchase orders, and project logs against contractual rate sheets prior to invoice release.

Cross-Functional Coordination & Discrepancy Resolution

• Coordinate with project managers, operations, and customers to resolve billing discrepancies, answer invoice-related questions, and ensure timely submission of invoices for payment.
• Act as the primary liaison between finance, project management, and external client accounts payable departments to clear billing roadblocks.

Collections & Cash Application

• Monitor aging accounts receivable reports and conduct proactive, professional follow-ups on past-due invoices via phone and email.
• Apply incoming daily customer payments (checks, ACH, wire transfers) accurately to corresponding accounts and invoices in the financial system.
• Prepare routine cash receipts logs, account reconciliations, and AR aging status reports for management review.

Qualifications & Requirements:

Education & Experience

• High School Diploma required; Associate degree in Accounting or Business Administration preferred.
• 2–4 years of full-cycle Accounts Receivable and contract billing experience, ideally in project-based industries (e.g., construction, industrial services, maritime, or logistics).

Key Skills & Competencies

• Proficiency in accounting/ERP software (e.g., NetSuite, QuickBooks, SAP, Sage) and Microsoft Excel.
• High level of accuracy in auditing field logs, rate sheets, and financial figures.
• Professional written and verbal communication skills for collaborating with internal project teams and external customers.

Physical Demands:

• Ability to sit for extended periods.

Benefits:

• Competitive salary
• Comprehensive benefits package (including health, dental, and vision insurance)
• 401(k)
• Paid time off
• Opportunities for professional development and growth

EEOC Statement:

GIS is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 2 years (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $16 - $20