What are the responsibilities and job description for the Administrative Assistant - Golf Mtn Dept 6am start time position at Grand Harbor Golf & Beach Club?
Bi-Lingual Spanish/English or Creole/English Preferred
6am Start time
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing administrative tasks and ensuring smooth office functionality. This position requires excellent communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.
Position Overview
Responsible for the daily operation of the Golf Maintenance office.
Essential Duties & Responsibilities:
- Maintaining the purchase order system and vendor information
- Pricing and ordering materials
- Preparation and logging of invoices for payment
- Preparation of billings
- Maintenance of ongoing monthly expense logs and reconciliation of same with the general ledger each month end
- Maintenance of the vacation calendar and PTO usage of the department’s employees
- Support Director in maintenance of department time cards
- General administrative duties such as file maintenance, scheduling and document preparation
- Performs other duties as assigned
Knowledge, Skills, And Abilities
- Bi-Lingual Spanish/English or Creole/English a Plus
- Must have a high school diploma or GED equivalent.
- Self-motivated and able to perform duties with minimum supervision.
- Ability to interact with co-workers and others on a firm and courteous manner, providing excellent customer service at all times.
- Proficient in prioritizing tasks and assessing information and incidents as to importance and immediate need.
- Possess strong verbal and written skills.
- Ability to use a computer, to include Microsoft suite, along with ability to train others on system usage as necessary.
- Knowledge of bookkeeping procedures to include accounts payable, receivable and expense budgets.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20