FISCAL SPECIALIST - HEAD START

Education:           Minimum of Associate’s Degree in Business, Finance or Accounting. 

 Job Goal:            Perform fiscal duties that assist the Director in the operation of Head Start

Essential duties and responsibilities may include, but are not limited to the following:

·         Utilize the Office of Head Start website and assist the Director for preparation of budgets, grant applications, submission for annual funding and monthly enrollment.

·         Implement GFPS/HS systems for measuring the efficiency and effectiveness of fiscal management.

·         Maintain knowledge of Federal Performance Standards.

·         Assist the Director in budget management, control and compliance

·         Create requisitions for dispersing funds according to GFPS policies and procedures, Head Start Program Performance Standards and the Head Start Act.  Access School ERP PRO, formerly known as iVisions, and utilize the budget in HSES to disperse funding into correct/appropriate account codes managed by the GFPS Business Office.  Monitor consistency between the HSES budget and actual expenditures, and report to the Director.

·         Maintain, compile, and collate all fiscal, budgetary and monetary data relevant to monthly reports, annual reporting and audits.

·         Confer with the Director and the Management staff to monitor internal control of budgets and expenditures.

·         Compile information needed for CACFP/DPI meal reimbursement, prepare claims for reimbursements and maintain documentation.

·         Assist the Director with preparation of Policy Council, requisition meals, attend meetings and assist with minutes.

·         Monitor the program’s Non-Federal Share and report to the Director, Policy Council and the GFPS Business Office.

·         Maintain documentation for all Head Start contracts/leases.

·         Coordinate T&TA funding and requisition travel for staff.

·         Facilitate purchases of general supplies and equipment.

·         Report enrollment numbers to the Office of Head Start

·         Utilize Child Plus, enter data and run reports.  Export students from Child Plus into Teaching Strategies Gold to track up-to-date enrollment.

·         Support the Secretary with office and reception duties, assist teachers and support staff with supplies

·         Other duties as assigned by Supervisor.

Training Requirements:  Must attend all in-service training as planned and required by Head Start Performance Standards.

Work Environment and Physical Demands: While performing the duties of this job, the employee is frequently required to sit, walk and stand. Lift sixty (60) lbs. occasionally, with the ability to reach, stand, walk, carry, bend, stoop, kneel, crouch, sit, and/or crawl. The ability to hear and see in order to communicate effectively as well as communicate clearly and concisely.  Maintain mental capacity, allowing for effective interaction and communication with others. The job is performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness.

Terms of Employment:  Eleven (11) months (August – June)

Evaluation: Annual written evaluation by the Supervisor.