What are the responsibilities and job description for the Club Sports Coordinator position at Grand Canyon University?
Grand Canyon University’s Club Sports Operations Coordinator supports the successful delivery of a dynamic and student-centered club sports program. This role is responsible for coordinating daily operations, managing game-day logistics, and ensuring a safe, organized, and high-quality experience for student-athletes, coaches, and campus visitors.
The coordinator serves as a primary point of contact for club sports inquiries and game-day operations, providing excellent customer service while maintaining strong communication with students, staff, and campus partners. Key responsibilities include overseeing event scheduling and the master calendar, ensuring facilities and equipment are prepared and maintained, coordinating staffing for competitions, and supporting risk management and safety protocols.
This position plays an integral role in fostering student engagement and leadership by supporting student workers, coaches, and volunteers, while contributing to the development, promotion, and implementation of a compliant and comprehensive Club Sports program aligned with GCU’s mission and values.
Primary Responsibilities /Accountabilities/ Essential Functions
The coordinator serves as a primary point of contact for club sports inquiries and game-day operations, providing excellent customer service while maintaining strong communication with students, staff, and campus partners. Key responsibilities include overseeing event scheduling and the master calendar, ensuring facilities and equipment are prepared and maintained, coordinating staffing for competitions, and supporting risk management and safety protocols.
This position plays an integral role in fostering student engagement and leadership by supporting student workers, coaches, and volunteers, while contributing to the development, promotion, and implementation of a compliant and comprehensive Club Sports program aligned with GCU’s mission and values.
Primary Responsibilities /Accountabilities/ Essential Functions
- Manage the reception of all visitors of the Club Sports office.
- Provide knowledgeable responses in person, via email, and over the phone to Club Sports operational questions for students, parents, and outside departmental representatives.
- Manage game time operations, e.g. set up of scoreboards and training and scheduling of student workers and volunteers to handle scorekeeping.
- Responsible for ensuring all equipment needed for home games are at game location for use by coaches prior to event start time.
- Responsible for ensuring gym, fields and athletic equipment are in state of readiness for each use and in good condition once event concludes.
- Serve as initial point of contact for Club Sports Coaches regarding game day operations.
- Deescalate problems and handles all issues within scope of authority to ensure competition can continue safely.
- Report up any issues in a timely manner to management or public safety following Club Sports Emergency protocol.
- Assess risk management issues at assigned game events; handle as appropriate or escalate as needed.
- Keep and maintain schedule of all club sports activities for all programs and events; maintain master calendar and updates as required.
- Responsible for keeping all Club Sports management up to date about scheduling changes, program events, usage of facilities and ensures adequate staffing to support all game activities.
- Attend and occasionally help coordinate department staff meetings; may be assigned as meeting note taker.
- Provide support of the development, promotion, and implementation of a compliant and comprehensive club sports program.
- Additional assignments/projects as assigned to ensure success of Club Sports Operations
- Other duties as assigned.
- MS Office Suite
- Various Sport specific equipment
- Livestream equipment
- GCU Laptop
- Potential oversight of student workers, student coaches, student leaders, and student volunteers
- Bachelor’s Degree from a regionally accredited institution
- Minimum of two years’ experience in working in an athletic environment, preferably at a higher education institution
- Experience should include managing a variety of sports games and recreational events
- Must have valid driver’s license and clean driving record and able to pass GCU Fleet certification
- Must be able to pass pre-employment background check
- Must be able to move around facility and climb, kneel, and move equipment and materials (up to 75 lbs unassisted) to maintain facility operating standards
- CPR, First Aid and AED certification or able to get within 6 months of hire.