Athletic Events Lead Coordinator

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is an institutionally accredited, private, nondenominational Christian University.

Grand Canyon University’s Event Services is seeking an Athletics Event Services Coordinator. Under the general direction of the Department Head, the Coordinator will support on-campus events by organizing and arranging the activities and details for assigned events to ensure a satisfactory and pleasant experience for the participants.

Primary Responsibilities /Accountabilities/ Essential Functions

• Successfully complete all essential duties and responsibilities as assigned to Event Coordinator I
• Meet with organizing committees to assist with planning scope and format of events.
• Coordinate services for events including transportation, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Ensure all details are coordinated and planned for, meeting necessary timelines.
• Ensure staffing is adequate to cover setting up the events and removal/tear down of events.
• Ensure all details associated with the assigned event(s) are fulfilled.
• Monitor event activities to ensure satisfaction of participants, performance of staff and objectives have been met.
• Assist in mentoring of Event Coordinator I and Student Workers as assigned.
• Assisting in the organization of planning meetings, event logistics and partner department follow through
• Assist with scheduling staff as needed
• Other duties as assigned.
  
  

Equipment Used and Responsibility

• Event booking, project planning or similar software
• MS Office Suite
  
  

Supervisory Responsibilities

Lead and mentor Event Coordinator I’s and Student Workers as assigned.

Experience/ Education

• Bachelor’s degree in communications, marketing, promotions, or similar program from a regionally accredited institution preferred.
• 2 years’ work experience in a similar capacity such as an overnight youth camp environment or experience with planning, organizing, and executing events targeting youth.
• Must have reliable transportation.
• Must work varying schedules including evenings, holidays and weekends, and a willingness to stay overnight on campus during certain events.
• Must have valid drivers license with clean driving record.
• Must pass background investigation including fingerprinting.
  
  

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