School Counseling Secretary

School Counseling Secretary (12 Months)
Supports School Counseling Services, Grades 6–12

The School Counseling Secretary provides comprehensive administrative and clerical support to the School Counseling Department serving students in grades 6–12. This position supports counselors, administrators, students, families, and staff through the coordination of counseling office operations, student records, scheduling processes, testing support, and graduation-related activities. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced school environment.

Primary Responsibilities

• Provide administrative support to the Director of School Counseling and School Counselors
• Assist with college application processes and related documentation
• Coordinate and support the counseling department's events and activities
• Maintain records related to student community service activities
• Maintain and update the School Counseling website and related communication
• Assist with updates and distribution of the Program of Studies and School Profile documents
• Process grading reports, grade changes, incompletes, and summer school records
• Support PSAT, SAT, and AP testing coordination and logistics
• Manage new student registration and records intake
• Process working papers and employment certificates for students
• Prepare alumni transcript requests and verification checks
• Provide support for SchoolLinks and related student information systems
• Coordinate student appointments and counseling office scheduling
• Assist with underclassmen and senior awards, scholarships, and recognition programs
• Support graduation preparation and related activities
• Manage faxing, mail distribution, and backup office support functions, including bells
• 504 scheduling, grades 6-12
• Assist with master schedule preparation and related data entry
• Support quarterly grade processing and reporting functions
• Maintain accurate student records and ensure confidentiality of information
• Other duties as assigned

Qualifications

• High school diploma required; associate’s degree preferred
• Prior office or school-based administrative experience preferred
• Strong technology, organizational, and communication skills
• Experience with student information systems and Google/Microsoft Office platforms preferred
• Ability to maintain confidentiality and work collaboratively with students, staff, and families

This is a 12 month position. Salary and benefits as outlined in the SEIU collective bargaining agreement.

Please include a cover letter, resume and list three professional references with your application.

The Granby Board of Education is committed to providing equal employment opportunities.  It is the Board’s intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy, gender identity or expression, sexual orientation, disability, genetic information, marital status, veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.