What are the responsibilities and job description for the Administrative Assistant to GHS Principal position at Granbury High School?
***Granbury ISD requires three references from former employers, college professors, supervisors, etc. with at least two references being from previous supervisors. Granbury ISD will not accept references from friends or family members.***
Contract Days - 226
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
Qualifications:
Education/Certification:
High School Diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing and file maintenance skills
Effective organizational, communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and database
Knowledge of basic accounting principles
Minimum Experience:
One to three years of secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
- Assist the principal with all his/her duties
- Take all phone calls for the principal as needed
- Schedule appointments
- Maintain campus/principal's calendar
- Maintain campus budget and planning
A. Oversee purchasing, spending, accounting of campus budget
B. Maintain up to date information on all district financial procedures.
C. Assist other staff with financial procedures and processor.
D. Enter, log, and handle all PO, PA, DP, BA
6. Deal with emergencies as they occur
A) Help to monitor two way and emergency radios
B) Deal with fire, police and community representatives in emergency situations
C) Report all incidents or emergency situations to the central office.
7. Order supplies
8. Maintain all campus personnel files and other files as needed including corrdination of records to be sent to central storage.
9. Manage administrative requirements related on employee accidents/incidents.
10. Retain employee evaluations
11. Process requests for personal business and other absences
12. Help coordinate all campus functions/activities (Open House, Graduation, Awards Ceremonies, etc.)
13. Contact person for Xerox machines
A) Assist other personnel with the operation of Xerox machines
B) Maintain and enter codes/limits
C) Maintain paper, toner/staple supplies
D) Order service when needed
14. Process transportation authorizations and transportation requests for campus
15. Back up other school personnel as needed
16. Maintain lines of communication between students, parents, staff, administration and community (Answer questions and provide information as needed)
17. Assist in coordination of duties, schedules and assignments of other clerical personnel
18. Coordinate scheduling of school facilities
19. Interacts with students, parents, all campus personnel, district personnel, police and community members
20. Perform all other duties as assigned by the principal
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides
Equipment Used:
Personal computer, typewriter, printer, copier, fax machine and calculator
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Must be able to work independently. Must set priorities and be consistent.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.
District Benefits:
Medical Insurance: TRS Active Care Blue Cross/Blue Shield
Supplemental Voluntary Health & Life Insurance Products
District Paid $25,000 Life Insurance
State Personal Leave Days
Local Sick Leave Days
Texas Teachers Retirement System
Salary : $19 - $27