What are the responsibilities and job description for the Administrative Assistant 2 (Leesville-WAE) position at Grambling State University?
About this Job
We’re looking for an Administrative Assistant 2 to serve as the first point of contact at the agency, creating a welcoming environment for veterans, visitors, and staff, and providing administrative support that keeps our front office running smoothly. This position is directly supervised by a Veterans Cemetery Director.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Minimum Qualifications
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
As an Administrative Assistant, you'll help create a positive first impression for every person who walks through our doors.
In this role, you will:
- Performs recurring clerical/administrative duties to include: screening telephone calls and recording messages and refer to appropriate staff
- Prepares and files routine visitors log sheets
- Responsible for establishing and maintaining files
- Keep records of internal office reports and correspondence
- Sort and distribute incoming and outgoing mail
- Schedule appointments and assist with completing state benefit forms
- Assist office visitors requiring routine responses or assistance
Position-Specific Details:
Appointment Type: When Actually Employed (WAE); 1,250 hours within a 12-month period (part-time)
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Human Resources Analyst
alexis.scott4@la.gov
Salary : $36,477 - $50,009