Office Administrator

Job Overview
Graham, Poirot, & Caseres CPAs, LLC is seeking an organized, detail-oriented, and proactive Office Administrator to join our administrative team. In this position, you will play a critical role in ensuring the smooth operation of the office by performing a wide range of tasks, including client assistance, scheduling, light bookkeeping, document management, and more. This is a dynamic role that requires excellent communication skills, an ability to multitask, and a positive attitude.

Key Responsibilities

• Answer phone calls and direct them to the appropriate person or department.
• Assist clients with inquiries, providing timely and professional support.
• Schedule appointments and coordinate meetings, ensuring optimal use of time and resources.
• Maintain a clean, organized, and welcoming workspace for staff and clients.
• Scan and manage client and firm documents, ensuring accurate digital records.
• Perform light bookkeeping duties, including managing deposits and assisting with financial records.
• Organize firm meetings, prepare agendas, and ensure smooth execution.
• Bring new ideas to the table for improving office efficiency and client services.
• Maintain confidentiality of client information
• Handle additional administrative duties and tasks as assigned by management.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• At least 1-2 years of administrative or office support experience, preferably in an accounting, financial, or legal services environment.
• Proficiency with Microsoft Office Suite, QuickBooks, UltraTax, Levitate, Canva, and general office equipment; or a willingness to learn these apps.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to work with clients in a courteous and respectful manner.
• Knowledge of bookkeeping or accounting principles is a plus.

Additional Skills & Attributes

• Strong problem-solving abilities.
• Flexibility and willingness to assist with various tasks as needed.
• Initiative to suggest and implement improvements in office processes.
• Ability to work both independently and as part of a team.

Work Schedule

This is a full-time position with a typical workweek of Monday – Friday from 9AM – 5PM during tax season; and Monday – Thursday from 8AM – 5PM and on Friday from 8AM – 12PM when busy season concludes. Some flexibility may be required based on office needs.

If you are a motivated individual looking to contribute positively to our office environment while developing your administrative skills, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Harrisonburg, VA 22801 (Required)

Work Location: In person

Salary : $18 - $25