What are the responsibilities and job description for the Legal Executive Assistant position at Grah Law LLC?
About the role
We are a growing estate planning law firm in downtown Greenville looking for a sharp, organized, and resourceful Executive Assistant to run client intake and keep our office moving. You will be the first voice many clients hear and the person who makes sure nothing falls through the cracks. We are prioritizing fit over resume. If you are organized, professional, warm on the phone, and take pride in closing loops without being reminded, we want to talk. Legal experience is not required. We will train.
What you will do
• Respond to new client inquiries quickly and professionally. Qualify leads and book consultations.
• Manage client intake end-to-end using our CRM and intake software.
• Move matters through the pipeline and flag anything stuck.
• Manage attorney calendar and email. Schedule meetings. Protect focus time.
• Prepare engagement letters and estate planning documents for attorney review using firm templates.
• Coordinate signing appointments including notaries and witnesses.
• Maintain accurate client records and matter files.
• Publish social media content on a weekly cadence using approved themes.
• Draft routine client and referral partner correspondence for attorney approval.
• Occasional executive and personal scheduling support.
What we are looking for
Must have
• Excellent written and spoken English. Warm, professional phone presence.
• Strong organizational instincts. You notice what is falling through the cracks.
• Tech-comfortable. Able to learn new software quickly.
• Discretion with confidential client and financial information.
• Follow-through. You close loops without being reminded.
• Available during standard office hours, 9:00am to 5:00pm ET, Monday through Friday.
Nice to have
• Prior experience at a law firm, financial advisory firm, or professional services office.
• Familiarity with CRM software or client intake tools.
• Social media content experience.
• South Carolina notary commission (or willingness to obtain one).
Logistics
• Location: Greenville, SC (downtown area).
• Office hours 9:00am to 5:00pm flexible, Monday through Friday.
• Hybrid schedule with an in-office ramp during onboarding.
• Full-time W-2 employment.
• $18-24 per hour based on experience.
Salary : $18 - $24