Proposal Specialist

We are seeking a highly skilled and motivated Marketing Proposal Specialist with expertise in proposal production experience, preferably in the civil engineering industry. As a key member of our dynamic team, you will play a crucial role in crafting compelling proposals that showcase our capabilities and qualifications for a variety of municipal governmental clients (Cities, Counties & TxDOT).

Responsibilities:

Client Proposals RFQ/RFP Development (Time 50%)

• As assigned, facilitate proposal kick-off meeting and develop outline of assignments with internal and external proposal project team.
• Collaborate with project managers, engineers, and technical experts to gather information and insights required for proposal development.
• Develop persuasive and well-structured proposals that highlight our firm's expertise, past performance, and unique qualifications.
• Coordinate and manage the proposal development process, ensuring deadlines are met and all components are in accordance with client specifications.
• Conduct thorough reviews of proposal content to ensure accuracy, clarity, and alignment with project objectives.
• Create visually appealing graphical and professional proposal layouts.

General Marketing & Design Projects (Time 20%)

• Stay updated on industry trends, government procurement regulations, and changes in SF 330 requirements to enhance proposal strategy.
• Support business development efforts by contributing to pre-proposal activities and strategy sessions.
• Project management and design development of client marketing projects such as newsletters, collateral, custom graphics, etc.
• Maintain a comprehensive library of proposal content, ensuring accurate and up-to-date information for future submissions.
• Update project descriptions and graphics.
• Update staff resumes.

Internal Marketing Support (Time 15%)

• Establish programs to enhance client relations and company visibility and image.
• Manage collateral materials development, direct-mail programs, and market research activities.

External Professional Organizations (Time 15%)

• Maintain working relationships with A/E/C network and consultants.
• Active participation in professional organizations related to the position within the AEC industry.

Skill Set:

• Project and client management capabilities
• Experience with A/E/C proposal development for multiple markets and clients
• Excellent writing and proofreading skills with demonstrated experience
• Expertise with Microsoft Office and Bluebeam (pdf editor)
• Comprehensive knowledge of A/E/C industry
• Understanding of marketing theory and practice, preferably within the AEC industry
• Excellent organizational skills
• Ability to prioritize and hit deadlines
• Be proactive and execute in a timely manner of tasks
• Collaborative and works well in a creative, fast-paced environment
• Maintain and schedule “Go, No-Go” meetings for RFQs
• Graphic Design – creating graphics for Gradient’s general marketing needs such as: newsletters, brochures, advertisements, presentations, social media and custom graphics
• Assist with the maintenance of the marketing CRM (Ajera)
• Assist with the maintenance of the website
• Maintain relationships and follow-ups with clients and subconsultants in the AEC industry through teaming efforts

Requirements:

1. Bachelor's degree in Marketing, Journalism, Business, or a related field.

2. Proven experience as a Proposal Specialist with a focus on civil engineering projects.

3. In-depth knowledge and experience with SF 330 forms for government proposals.

4. Strong writing and editing skills with the ability to communicate complex technical information clearly and persuasively.

5. Detail-oriented with excellent organizational and project management skills.

6. Familiarity with industry-specific terminology and technical requirements in civil engineering.

7. Proficiency in Microsoft Office Suite and other relevant proposal software.

8. Ability to work collaboratively in a deadline-driven environment.

9. Strong analytical skills to understand project requirements and tailor proposals accordingly.

10. Excellent interpersonal and communication skills to effectively liaise with internal teams and clients.

Join us in shaping the future of civil engineering through compelling and successful proposal submissions. Your expertise will contribute to our continued success in securing and delivering innovative projects.

Salary will be determined based on experience.