Project Administrator

PRINCIPAL DUTIES

Reviews aged invoice report in order to monitor collections to control accounts receivable.

Maintains and updates contract billings: Review billings with internal/external engineers, managers, and customers. Processes government pay estimates and force accounts. Processes online billings for projects that are required by owner or general contractor. Allocates subcontract cost and makes payments. Posts payments to accounting software and credits proper jobs invoices. Follows up with payments on billing submitted with owners, contractors, and customers.

Calls customers to follow up on outstanding accounts receivable and initiates collection process in accordance with department procedures.

Prints out and mails out monthly billing statements in a timely manner.

Prepares monthly aging reports and sets up meetings with various department managers.

Responsible for coordinating travel reservations and accommodations company-wide.

Performs administrative functions: Types various documents as required. Prepares and submits various reports.

Responsible for creation, implementation, and maintenance of a job cost system to provide project staff the ability to analyze targeted projects and direct costs in order to ensure profitability. Communicates cost data to appropriate managers and supervisors for follow-up.

Maintains driver files and notifies managers of training, delinquencies and other notifications.

PRINCIPAL REQUIREMENTS

Skills/Knowledge:

Reading: Must be able to read and understand contract documents

Computer: Strong background in computer applications. Word, Excel, and Outlook. Keyboarding skills sufficient to complete daily tasks in a timely manner and working proficiency with 10-key.

Licenses: Valid Hawaii driver's license and favorable traffic abstract.

Education: College Degree preferred; high school degree required

Experience: 2 years' experience in the construction industry.

EOE / M / F / Vet / Disabled