What are the responsibilities and job description for the Payroll & Benefits Assistant position at Grace Healthcare Services?
Company: Grace Healthcare Services
Location: Kearny, NJ
Job Type: Full-time, On-site (Monday to Friday, 8:30 AM - 5:00 PM)
About the Role: Grace Healthcare Services is looking for a detail-oriented and organized Payroll and Benefits Assistant to join our team. In this role, you will support payroll processing and benefits administration for over 100 employees, ensuring accuracy, compliance, and a positive employee experience. The ideal candidate is proactive, maintains confidentiality, and works collaboratively across teams.
Key Responsibilities
Payroll Support:
- Assist in preparing and verifying timecards for 150 employees.
- Resolve payroll discrepancies and promptly respond to employee inquiries regarding payroll, deductions, and net pay.
- Generate payroll-related reports for management and audit purposes.
- Manage document scanning and filing.
- Provide support to the Manager as needed to ensure smooth department operations.
Benefits Support:
- Process employee enrollments, changes, and terminations for benefit programs, including Health, Dental, Vision, Life, AFLAC, FSA and 401(k).
- Provide clear guidance and timely responses to employees' benefits-related questions.
- Support benefits administration, ensure regulatory compliance, coordinate with providers, and assist with the annual benefits open enrollment.
- Assist with benefits reporting and participate in benefits-related audits.
- Manage document scanning, filing, and recordkeeping for benefits documentation.
Qualifications:
- Proven experience as a Payroll Assistant or in a similar role
- Proficiency in Microsoft Excel
- Strong customer service and communication skills
- Excellent administrative and organizational abilities
- Analytical mindset with strong problem-solving skills
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Bachelor's degree is a plus