What are the responsibilities and job description for the Pursuit Coordinator position at Grace Design Studios?
Description
This position is available at any of our office locations.
The Pursuit Coordinator plays a vital role in supporting the firm’s business development and marketing efforts by coordinating proposals, developing content, and managing pursuit-related resources. This position works closely with the Pursuit Team, Business Development leaders, and technical staff to deliver high-quality proposals and marketing materials that strengthen the firm’s market presence. The Pursuit Coordinator is highly organized, detail-oriented, and creative, balancing multiple deadlines while ensuring consistency and excellence across all deliverables.
Responsibilities
Education & Experience
This position is available at any of our office locations.
The Pursuit Coordinator plays a vital role in supporting the firm’s business development and marketing efforts by coordinating proposals, developing content, and managing pursuit-related resources. This position works closely with the Pursuit Team, Business Development leaders, and technical staff to deliver high-quality proposals and marketing materials that strengthen the firm’s market presence. The Pursuit Coordinator is highly organized, detail-oriented, and creative, balancing multiple deadlines while ensuring consistency and excellence across all deliverables.
Responsibilities
- Support Pursuit Team in proposal coordination and preparation
- Support national marketing efforts of upcoming marketing priorities and deadlines
- Virtually attend Studio meetings for locations within markets as needed
- Assist in the maintenance of events and pursuit tracking with Marketing Manager and BD Team
- Proposal leadership, coordination and assistance in proposals in all markets
- Consultant leadership and coordination
- Website content updates
- Market Resource Management: Coordination and content generation of collateral materials with knowledge manager ie. Proposal content brochures, insight pages, web content, social media etc.
- Video, digital and promotional content creation: Assist in the development, strategy and production of all promotional materials, with a focus on video content.
- Coordinate studio social media: Meet with Digital Media Coordinator as needed to discuss content and implementation
- Studio project data: Coordinate Studio Knowledge data with Knowledge Manager each week. Follow up on progress and send updates or links to the studio. Ie. new project sheets, VP data, award submissions, brochures and spark pages, proposal content that goes into resource space.
- Update federal | state | local | market forms and guidelines: Work with Knowledge Leader for Maintenance of all Federal State, Local forms including: SF 330 (annual update), Registrations for studio personnel: AIA, Industry ,SAM, DUN, HUB, Cities/Counties/State Procurement for Market Sector including IMS
- Annual reporting: Including but not limited to: Annual Report, final Win Loss Rates and Proposal Analysis and end of the year stats
- Studio tradeshow management: Work with Communications Coordinator to plan Tradeshow materials and implementation as needed
- Quality assurance and proofreading of marketing materials
- Leadership development: Proposal coordination, strategy and implementation of marketing opportunities in written and digital content. Engagement of internal committees and content creation of internal/external promotional materials
- Proposal preparation and execution
- Content creation
- National Resource
- Proposal Coordination and Content Creation
- Creative and Technical Writing
- Studio Collateral material organization
- Tradeshow support
Education & Experience
- Bachelor’s degree in Marketing, Communications, English, Journalism, Business, Architecture, or a related field (or equivalent work experience).
- 2–5 years of experience in marketing, business development, or proposal coordination within the A/E/C industry preferred.
- Experience with federal, state, and local procurement processes (including SF330 and other government forms) a plus.
- Knowledge of the architecture, engineering, or construction industry highly desirable.
- Strong writing, editing, and storytelling skills with the ability to translate technical content into compelling narratives.
- Proficiency in Adobe Creative Suite (InDesign required; Photoshop/Illustrator a plus) and Microsoft Office (Word, Excel, PowerPoint).
- Strong organizational and project management skills, with the ability to manage multiple deadlines in a fast-paced environment.
- Detail-oriented with a commitment to quality assurance, proofreading, and brand consistency.
- Experience with CRM systems, databases, and digital content platforms (OpenAsset, Joist, Monday.com or similar tools) a plus.
- Strong interpersonal skills; able to collaborate effectively across offices, markets, and disciplines.
- Self-starter who can work independently while contributing to a collaborative team environment.
- Flexible and adaptable, with the ability to pivot between creative and technical tasks.
- Proactive problem-solver with a passion for supporting pursuit strategy and firmwide growth.
- Comfortable engaging with staff at all levels, consultants, and external partners.
- Employer-paid health insurance, effective the 1st of the month after date of hire
- Profit sharing bonuses
- 401(k) plan with an employer match
- Employer-paid short-term disability, long-term disability, and life and AD&D insurance
- Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
- Paid Time Off
- Holidays