What are the responsibilities and job description for the Administrative Assistant position at Grace Design Studios?
Description
The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.
Responsibilities
The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Order office supplies and research new deals and suppliers
- Maintain contact lists and appropriate filing systems
- Book travel arrangements
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Coordinating all incoming and outgoing mail and packages
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Exhibits polite and professional communication via phone, e-mail, and mail
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree
- Driver’s License
- Employer-paid health insurance, effective the 1st of the month after date of hire
- Profit sharing bonuses
- 401(k) plan with an employer match
- Employer-paid short-term disability, long-term disability, and life and AD&D insurance
- Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
- Paid Time Off
- Holidays