What are the responsibilities and job description for the Church Administrative Assistant position at Grace Community of Tyler?
Organizational Role: Grace Community Church
Number of Hours: Part-time (20-25 hours per week)
Office/Remote: 80% Office / 20% Remote
Work Days: Sunday through Thursday
General Summary of the Position
The position of Administrative Assistant on the Lindale Campus is responsible for the behind-the-scenes support of the church and staff. The role supports the Campus Pastor, Development Pastor, and campus staff with database and room reservation, general office administration, calendaring and task processes, special events, and hospitality during office hours.
Essential Duties and Responsibilities: (following are accountabilities included but not limited to):
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Maintaining contacts and processes in Church Community Builder (database)
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Schedule room reservations and coordinate room setups with facilities team
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General office administration including answering phones and emails, maintaining office and printer supplies, and displaying hospitality to daytime visitors
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Assist in planning and execution of special events, including church-wide functions, Pastor meetings, funerals, and weddings.
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Provide administrative support to church staff when needed
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Set up, attend, and take minutes for staff meetings
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Assist with Sunday morning ministry as needed.
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Participate in MET meetings at Tyler Church Office.
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Align with the theological doctrine and core beliefs of Grace Community Church.
Skills and Abilities:
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Excellent time management, people, and organizational skills
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Strong communication skills, including writing skills
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Self-motivated and proactive
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Positive attitude and servant posture – able and willing to serve others and put their needs first
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Ability to handle confrontation well – doesn’t shy away from tough conversations, displays emotional intelligence, remains approachable
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Trustworthy and able to maintain confidentiality
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Available and flexible – a generous spirit that understands connection moments with people aren’t always conveniently scheduled
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Excellent judgment and creative problem-solving skills
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Ability to gather data, analyze information, and identify opportunities for continuous improvement
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Ability to prioritize and demonstrate a high level of accuracy with attention to detail
Education, Training, Experience:
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High School degree or higher
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1-3 years of experience in similar work/ministry environment
- Proficiency in Microsoft Office Suite, and Google Suite, with the ability to learn the church database, room reservation platform, and communication platforms
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An understanding of the Christian worldview and the ability to articulate those principles to others
Work or Ministry Team Context:
This position directly supports the Campus Pastor and the Campus Development Director. It is based at the Lindale Campus and is expected to be on-site for the majority of work hours.