Office Manager

About us

Grace Church, a vibrant and growing 350 member multi-site United Methodist Church in Bay City, Michigan that is seeking to live the way of Jesus by loving God, serving all, and changing lives! We’re not perfect people, but we’re people who are seeking to be sincerely and authentically transformed by the love of God revealed in Jesus Christ!

Job Description: The Office Manager will be responsible for overseeing the day-to-day operational and administrative tasks of Grace Church. This position will work closely with the Lead Pastor, assisting him/her in meeting administrative needs. The Office Manager will lead in setting the direction as well as the strategic implementation of all internal and external communications to consistently articulate, enable, and fulfill Grace Church’s mission and vision. This individual will be a creative, innovative, strategic thinker and a results-driven team leader and administrator.

Duties include but are not limited to:

• Project Tracking: tracking the steps and contacts of the projects in which the Lead Pastor is involved and partnering with the Lead Pastor to make sure all commitments are handled in a timely manner.
• Work with the Lead Pastor to develop weekly staff meeting agenda, take and disseminate notes, and follow-through on action items.
• Arrange logistics (can be delegated) for meetings: set-up, refreshments, phone conferences, etc.
• Manage and maintain all church membership and constituent records in the Church database management software.
• Assist in the maintaining of church files.
• Serve as the financial secretary, making sure giving is tracked and reported by member and/or fund.
• Assistance with miscellaneous special projects as needed and other duties as assigned.
• Maintain the Church Ministry and Staff Handbooks.
• Assist the Lead Pastor in the need for and evaluation of policies and procedures.
• Communicate with and provide support for ministry team leaders.
• Review 30/60/90-day outlook on both the Lead Pastor’s calendar as well as the Grace Church internal/eternal calendar, noting weekly (Tuesday afternoon) the seven most critical events.
• General office duties and answering phones and taking any appropriate action as necessary.
• Ensure that Grace Church is operating in compliance of the policies and procedures contained in our Staff Handbook.
• Assist the lead pastor with building staff efficiency with communication, coaching and development, goal setting and talent management evaluations.
• Assist the Lead Pastor in the implementation of our Church’s vision consistent with the budgets, policies, and plans adopted by the Council.
• Serve as a liaison between Lead Pastor and others by making telephone calls and communicating in writing, report to the Lead Pastor on status of assignments, as necessary.
• Represent the Lead Pastor in communicating with members of the congregation, other churches, and the community at large, as necessary.
• Weekly review of people the Lead Pastor needs to call, email, thank, or contact. Communicating this to the pastor and writing notes for the Pastor to sign. This includes people who have been absent, hospitalized, in hospice, etc. It also includes people to whom we want to express gratitude and the celebration of staff birthdays each month.
• Maintain and ensure that all licenses, subscriptions, and contracts are up to date.
• Partner with ministry leaders to promote clarity, conviction, credibility, and consistency in all Grace Church communications (i.e., bulletins, newsletters, websites, etc.).
• Develop system to organize, prioritize, and communicate promotional items related to Grace Church.
• Oversee design, development, and production of all printed and visual materials for Grace Church, including but not limited to the Sunday morning, bulletins, slides, and other printed materials.
• Coordinate with Grace staff and leaders regarding communications for all church-wide events.
• Arranging meetings and preparing agendas when necessary.
• Oversee development and distribution of our weekly e-newsletter.
• Lead all efforts related to the ongoing maintenance of the Grace Church website.
• Proactively work to make sure Grace Church maintains an effective presence on the web including style/presence, search engines, new technology.
• Coordinate webpage maintenance—ensure that new and consistent information (article links, stories, and events) are posted regularly.
• Work with ministry leaders to update and maintain web communications.
• Enhancing and updating of church website.
• Edit and upload sermon media for website.
• Manage ongoing social media messaging and communication strategies.
• Creatively build followings on various social media outlets including but not limited to Facebook, Twitter, and Instagram.
• Lead efforts to design all art and promotional materials related to church-wide activities with a high standard of creativity, excellence and effectiveness.
• Oversee the use of logos and images that represent Grace Church.

Skills & Qualifications Required:

• Ability to prioritize and multi-task.
• Team player.
• Excellent communication skills: verbal, written and electronic.
• Organization skills.Significant knowledge of Word, Excel, PowerPoint, Church Management Software (i.e. Power Church, CCB, Breeze etc), Publisher, Mail Chimp, and data base programs; capable of mastering new software programs as necessary.
• Significant knowledge of internet, email, social media.
• Web page management skills.
• Confidentiality.
• Sensitivity in dealing with people or difficult issues.
• Willing to commit to the mission, vision, and values of Grace Church.
• Highschool Diploma
• Associates in administrative office management or similar field and/or experience in office management preferred.

Please include three references, one personal and two professional.

Job Type: Full-time

Pay: From $35,600.00 per year

Benefits:

• Paid time off

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: In person

Salary : $35,600