What are the responsibilities and job description for the Administrative Assistant/School Secretary- part-time position at GRACE Catholic School System?
Green Bay Area Catholic Education, Inc. (GRACE) is looking for a part-time school secretary (administrative assistant) at Our Lady of Lourdes Catholic School in De Pere, WI.
This would be a job-share with another administrative assistant so the schedule could be flexible! School year hours would be about 7:30AM to 3:30PM (1-3 days a week) and summer hours would be about 1-2 days a week about 5 hours a day.
The administrative assistant’s duties are administrative, handling front-office tasks like answering phones, greeting visitors, and managing mail. They maintain confidential student and student records, monitor attendance, and assist with daily clerical needs, report preparation, and data entry. They also support school operations by managing supplies, helping with event planning, and providing administrative assistance to staff.
Core Responsibilities
- Acts as receptionist; answers phone calls and screens visitors.
- Provide customer service to students, parents, and staff
- Maintain student and staff records, budgetary items, and file documents
- Prepare reports, correspondence, and other materials as needed
- Perform data entry, filing, and other clerical tasks
- Monitor school attendance and manage student attendance records
- Provide assistance to the school staff with administrative tasks
- Assist with school operations
- Handle confidential information with discretion
- Ensure compliance with applicable laws and regulations
- Regular, punctual and reliable attendance is an essential function of this role.
Education/Certifications
- High school diploma or GED
Experience
- Previous administrative experience a plus but not required
Core Competencies
- Extraordinary oral and written communication skills
- Passion for working with the age group you would like to teach
- Highly organized and detail-oriented
- Strong moral values and mission-driven work ethic
- Outgoing, creative, and enthusiastic personality
- Demonstrate accountability for job performance
Other:
Catholic Statement of Beliefs:
- Employees agree to not contradict Church teachings.
- Employees are asked to respect and support Catholic Statement of Beliefs.
Support GRACE
- Support GRACE’s mission of Catholic education
- Represent GRACE in a positive, professional manner when interacting with students, families, colleagues, and the community.
- Demonstrate integrity, ethical behavior, and sound judgment in all decisions and actions.
- Maintain confidentiality of sensitive information in accordance with organizational policy and legal requirements.
Physical Demands:
While performing the duties of this job, the employee is regularly required to walk, stand, sit, and frequently bend or twist at the neck and trunk. The employee will use the hands to feel objects, tools, or controls. The employee must occasionally exert or lift up to 40 pounds. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay: $16.00 - $17.50 per hour
Benefits:
- Employee assistance program
- Flexible schedule
Work Location: In person
Salary : $16 - $18