What are the responsibilities and job description for the Legal Administrative Assistant position at Gpac?
Legal Administrative Assistant
LOCATION : Downtown Pittsburgh Office
JOB DESCRIPTION : Experience in corporate law. This position will be responsible for providing clerical and administrative support to the office.
- Corporate Law Experience
- High school level education or equivalent office work experience
- Minimum of three years prior legal administrative / paralegal experience
- Proficient with Microsoft Office suite
- Attention to detail
- Excellent organizational skills
- Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor
- Participates in cultivation of client relationships by becoming familiar with the case / matter which provides for better service to the client and aids assignments in better preparing for client meetings
- Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed
- Opens and distributes mail to assignments
- Creates and edits correspondence, memoranda, etc.
- Responsible for copying, faxing and scanning documents in appropriate format
- Prepares documents for mailing / delivery (i.e., U.S. mail, overnight delivery, UPS, courier)
- Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities
- Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage
- Enters daily timekeeping for assignments
- Edits monthly billing memoranda and creates transmittal letters
- Prepares expense reports for assignments
- Maintains current address / telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists / labels for firm-sponsored seminars / events.
- Maintains current log of client / matter numbers for each assignment
- Provides assistance to other legal administrative assistants as time permits
- Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients
BENEFITS :
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
