What are the responsibilities and job description for the Billing Coordinator position at GP GENERATE?
GP Generate is seeking an entry-level Billing Coordinator to join our busy Finance & Accounting department. This is a critical support role that ensures the accurate and timely processing of our agency's client invoicing. This is a full-time, hybrid position based in our Mar Vista office (90066), with 2–3 in-office days per week, reporting to the Billing Manager. If you thrive on accuracy, organization, and are looking to start your career in finance within a creative industry, this is the perfect opportunity for you!
Key Responsibilities
- Data Entry & Processing: Accurately and efficiently perform a high volume of data entry related to client billable expenses, purchase orders, and vendor invoices directly into our agency management system, Advantage.
- Invoice Generation Support: Assist the Billing Manager in the preparation and generation of preliminary and final client invoices for media, production, and fee-based services.
- Documentation & Filing: Maintain well-organized and complete electronic and physical billing files, ensuring all backup documentation is properly attached and accessible for audits.
- Flowchart Verification: Work with Media and Project Management teams to verify costs and placements against client media flowcharts and documentation, often utilizing our internal tool, Guideline.
- Billing Reconciliation: Assist in reconciling client budgets, project expenses, and billed amounts to ensure accuracy and compliance with client contracts.
- Issue Resolution: Flag discrepancies or potential billing issues to the Billing Manager promptly and assist in the necessary follow-up or research.
- Ad-Hoc Support: Provide general administrative support to the Billing and Finance team as needed, including organizing reports and responding to internal inquiries regarding invoice status.
Qualifications & ExperienceRequired:
- High School Diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is a plus.
- Exceptional attention to detail and a strong commitment to accuracy in data entry and calculations.
- Proficiency in Microsoft Office Suite, particularly Excel (basic formulas and data manipulation).
- Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- A professional, positive, and collaborative attitude.
Preferred:
- Previous experience (internship or entry-level role) in an administrative, data entry, or accounting support function.
- Direct experience with Advantage or other similar agency accounting software is a significant plus.
- Familiarity with agency-specific media tools or flowcharting software like Guideline.
Pay and Benefits
- $22-$24 per hour (DOE)
- Medical, Dental, Vision and 401k Matching
Pay: $22.00 - $24.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $22 - $24