Data Entry Clerk

Location:

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county - a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”. Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Data Entry Clerk

DEPARTMENT: Community Corrections

WORK SCHEDULE: 20-25 hours 8:00am-4:30pm M-F

STATUS: Part-time

FLSA STATUS: Non-exempt

HOURLY RATE: $22.1135 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Part-Time Data Entry Clerk for Community Corrections, responsible for entering data into a computer program, providing clerical assistance to department personnel and assisting the public.

DUTIES:

Performs various data entry and various clerical functions as assigned or needed including test results, and class attendance.

Assists other department personnel as assigned or as needed, and periodically performs duties of the Receptionist in his/her absence, such as answering the telephone and managing the department lobby by greeting visitors, reviewing documents and/or asking questions to determine purpose of call/visit, responding to inquires, providing information, directing to proper location or staff, taking messages, or directing/transferring to appropriate individual or department.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED.

Working knowledge of standard office and terminology, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, and copier.

Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to occasionally work extended hours.

II. RESPONSIBILITY:

Incumbent performs standard, recurring duties according to well-established department policies and procedures. Incumbent receives general supervision, with priorities determined primarily by supervisor and service needs of the public. Errors in incumbent's work are usually prevented through prior instructions from supervisor and legally defined procedures, and are detected through supervisory review. Undetected errors may result in inconvenience to other departments, agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, attorneys and the public for the purpose of exchanging information.

Incumbent reports directly to Director of Administration.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment involving sitting for long periods, sitting and walking at will, hearing communication, speaking clearly, lifting/carrying objects weighing less than 25 pounds, handling/grasping/fingering objects, and occasionally bending, reaching and crouching/kneeling. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Part-Time Data Entry Clerk for Community Corrections describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.