Audio Visual Manager (~6 Week Contract)

This position is a temporary contracted role from January 21 - March 6th, 2026. There are potential opportunities to extend employment through August at a different location within the U.S.

Who We Are:

Gordon Research Conferences is a nonprofit organization with a prestigious reputation for creating enduring scientific communities that advance the frontiers of research in biology, chemistry, physics, engineering, and related technologies. Our conferences bring a global network of scientists together to discuss the latest pre-publication research in their field. We organize over 400 Gordon Research Conferences (GRCs) and Gordon Research Seminars (GRSs) globally per year, each highlighting cutting-edge research in fields ranging from physics to neurobiology, material science and engineering, to medicine. 

What You Do:

As the AV Manager, you will manage and operate audiovisual equipment during the conference technical sessions, which take place in the mornings and evenings during the conference week. You will work closely with the conference chairs, discussion leaders and speakers to ensure smooth operation of microphones, projectors, and presentation materials. The All GRC on-site staff work closely with conference chairs, venue liaisons, and GRC headquarters staff to ensure GRC policies and procedures are followed, while also maintaining an atmosphere of customer-focused collegiality as a representative of the organization at the venue.

Essential Responsibilities of the AV Manager:

·      Work with conference chairs, speakers, and discussion leaders to ensure technical sessions run smoothly on time, and with excellent sound and visual quality.

·      Operate audiovisual equipment throughout the session, and calmly troubleshoot on the spot as needed.

·      Ensure all GRC policies are followed in the meeting room and provide excellent customer service to all participants regardless of role at the conference.

Qualifications and Requirements:

·      Exceptional interpersonal and communication skills, including excellent customer service skills when interacting with scientists at all career stages from diverse international and cultural backgrounds.

·      Ability to calmly troubleshoot and solve equipment malfunctions as they may arise.

·      Basic computer knowledge, including experience with both Mac and PC operating systems.

Preferred Qualifications:

·      Experience with AV equipment for live events including setup, operation, and troubleshooting.  

·      Understanding of classroom AV equipment and commonly used components.

·      Understanding of microphone application and sound reinforcement for live events, as well as of flat screen and projection-based display systems.

·      Knowledge of video switchers, aspect ratios, display resolutions, and display port types.

·      Familiarity with video conferences and meetings utilizing online collaboration platforms such as Zoom, particularly in their setup and use for large conference rooms.

·      Ability to design and install AV solutions for live events based on customer requirements.

Term of Employment: Length of conference season varies by venue, as do day-to-day hours of operation, but totals roughly 40 hours per week. Employees must be available to work at the venue for the duration of the conference season. 

Compensation: Compensation package includes a generous hourly pay, conference meals, and on-site housing, as well as travel arrangements to and from the venue.