Coordinator, Operations

Job Opportunity

Position: Coordinator, Operations

Organization: Efficiency Canada

Location: This position operates remotely. Permanent residency in Ontario is preferred.

Position Overview

The Coordinator, Operations plays a central role in keeping Efficiency Canada running smoothly. By supporting project systems, people operations, and financial processes, this role ensures our internal operations are organized, efficient, and grounded in care. From managing shared tools and templates to supporting onboarding, hiring, and expense tracking, the Coordinator helps build the conditions for a high-performing, people-centered workplace. Reporting to the Director, Operations, this role is part of a team dedicated to ensuring that how we work reflects our values and supports our mission.

Responsibilities

Project Systems and Workflow Support

• Maintain and improve shared tools (e.g. Asana, Slack) that support project and campaign planning.
• Refine project templates and documentation with guidance from the Director, Operations.
• Coordinate project setup, tracking, and close-out in Asana and Slack.
• Document and scale project management best practices across teams.
• Regularly clean up and organize shared digital files (e.g. Google Drive folders).
  
  

People Operations Coordination

• Support onboarding processes by ensuring new staff are added to the right tools, projects, and systems.
• Maintain onboarding and offboarding checklists and related resources.
• Provide coordination support for hiring (e.g. drafting job postings, scheduling interviews).
• Take notes and coordinate follow-up from internal and external meetings (e.g. Governing Council meetings).
• Assist with HR-related administrative tasks, as needed.
  
  

Administrative and Financial Processes

• Process staff expense claims and ensure timely submission of required documentation.
• Support monthly credit card expense reconciliation
• Assist with drafting grant applications, contract reporting and organizing related documentation
• Coordinate fundraising follow-up tasks (e.g. sending thank-you emails, managing invoice delivery)
  
  

Qualifications

• Experience managing digital tools and workflows that support team collaboration and project execution (We use Asana, Slack, and Google Workspace)
• Proven ability to implement and maintain systems that keep operations running smoothly — from onboarding to expense tracking
• Strong organizational skills with attention to detail, accuracy, and consistency across administrative and financial tasks
• Demonstrated ability to manage logistics related to hiring, onboarding, and internal processes
• Skilled at documenting processes, capturing meeting outcomes, and maintaining shared resources
• Comfort navigating fast-paced, remote work environments and adapting to evolving needs
• Bonus: Experience working in nonprofit, advocacy, or policy environments
• Education: Education or training in a related field—such as project coordination, nonprofit administration, operations, or business support—or an equivalent mix of formal education, lived experience, and community-based learning.
• Experience: Approximately 2–3 years of experience in coordination or administrative roles, where you managed internal systems, tracked projects or tasks, handled logistics, or supported day-to-day operations. This could include paid work, internships, or volunteer/community-based roles.
• Soft Skills: You're organized, dependable, and communicative. You bring curiosity, adaptability, and a collaborative approach to your work. You're comfortable juggling multiple tasks, following up on details, and working with a remote team.
  
  

Location

• This position operates remotely. Permanent residency in Ontario is preferred.
  
  

Reporting Structure

• The Coordinator, Operations reports to the Director, Operations.
  
  

Compensation

• $68,000 annual salary
• Comprehensive health benefits
• Work remotely with opportunities to meet team members at in-person events.
• A knowledgeable, high-achieving, experienced and fun team.
• A nationwide and diverse work atmosphere.
• 22 vacation days.
• 18 wellness days.
• Additional days off around statutory long weekends from April to September, an annual winter holiday shutdown, and your birthday off.
• Training and development budget to support your professional goals.
  
  

To Apply

The deadline for online application is Friday, September 19th, at 11:59 p.m. (ET). Applicants are encouraged to apply early, as we will review applications on a rolling basis.

To apply for this opportunity, submit a single PDF with your cover letter and resume to HR@efficiencycanada.org . Name your file Last Name, First Name, and use the subject line “Coordinator, Operations”. Please include your pronouns and availability in the cover letter.

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About Efficiency Canada

Efficiency Canada is the national voice for an energy efficient economy. We envision a future where Canada uses energy efficiency to its fullest potential. Efficiency Canada is housed at Carleton University’s Sustainable Energy Research Centre, which is located on the traditional unceded territories of the Algonquin nation.