Sr. Administrative Assistant - School of Nursing & Health Professions

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

The Senior Administrative Assistant provides high-level administrative and operational support to the Dean of Nursing and Health Professions and to program directors within the Health Professions division. This role supports multiple academic programs, including Nursing, Respiratory Therapy, and other allied health programs, and plays a key role in ensuring effective coordination, communication, and day-to-day operations across the division.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Administrative Support

• Provide comprehensive administrative support to the Dean of Nursing and Health Professions, including calendar management, meeting coordination, correspondence, and document preparation
• Support program directors in Nursing, and assigned Health Professions programs with scheduling, reporting, and administrative tasks
• Serve as a primary point of contact for internal and external stakeholders, including faculty, staff, students, and institutional offices.

Academic and Program Support

• Assist with coordination of academic program activities, including meetings, site visits, accreditation-related tasks, and special projects
• Prepare, maintain, and organize program documentation, reports, and data related to academic operations and compliance requirements
• Support onboarding processes for faculty and staff within the division.

Operational and Office Management

• Coordinate workflows across multiple programs to ensure deadlines and priorities are met
• Maintain files and records in compliance with institutional policies and confidentiality requirements
• Assist with budget tracking, contracts, purchasing, and resource coordination as assigned.

Communication and Coordination

• Draft and edit professional communications on behalf of the Dean and program directors
• Facilitate communication among faculty, program directors, and administrative offices
• Support division-wide initiatives, events, and meetings.

Other Functions: 

• Performs similar or related work as required, directed or as situation permits
• Continuing professional development and training; keeps current with trends
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to promote diversity, equity, and inclusion, and work in an environment in which all members of the University community are treated with respect and dignity
• Computer-Excellent Word and Excel skills
• Strong organizational skills
• Self-motivated; ability to function independently
• Professional communication skills
• Customer service skills for internal and external customers, students, faculty and peers
• Time management skills
• Adaptiveness; ability to implement changes without workflow disruption. 

Minimum Required Qualifications:

• Associate’s degree required; bachelor’s degree preferred
• Minimum of three years of progressively responsible administrative support experience, preferably in higher education or healthcare-related settings
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities in a fast-paced academic environment
• Proficiency with standard office software and institutional systems.

Preferred Qualifications

• Experience supporting senior leadership in an academic or healthcare setting
• Familiarity with allied health or nursing education programs
• Experience supporting accreditation, assessment, or compliance-related activities.

Physical and Mental Requirements: 

Vision requirements:

_X_        Close vision (i.e. clear vision at 20 inches or less)

___        Distance vision (i.e. clear vision at 20 feet or more)

___        Color vision (i.e. ability to identify and distinguish colors)

___        Peripheral vision (i.e. ability to observe an area that can be seen up and down or

               left and right while the eyes are fixed on a given point)

___        Depth perception (i.e. three-dimensional vision, ability to judge distances and

               spatial relationships)

___        No special vision requirements

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)