HRIS Specialist I

To administer a variety of functions to support the activities of the People and Culture Department including support to Human Resources Information System (HRIS) database, troubleshoot and assist in resolving system issues, process audits, create/develop reports to meet internal/external department needs, process annual and follow-up performance reviews, system administration/processing of Goodwill and Landmark retirement plans, administration of annual ACA 1094-C and 1095-C filing and look-back period, and support job description administration.     

This is a high-volume position requiring the ability to maintain a high degree of confidentiality, security, accuracy, attention to detailed, initiative, think through logical conclusions and good judgment in performing job functions. Position also requires flexibility and adaptability in an environment in which priorities change frequently and consistently meeting deadlines.  

SUPERVISION RECEIVED:

Reports directly to the People and Culture Administration Director.   

SUPERVISION EXERCISED:

None.

DUTIES AND RESPONSIBILITIES:

1.       Collaborates with HRIS Specialist III in supporting HRIS functions, system implementations, audits, reports, and troubleshooting.  

2.      Generate reports to meet internal/external People and Culture needs:

·         Benefits

·         Applicant Tracking 

·         Master Employee Matrix

·         DGR Turnover Ratio

·         Recruiting Activity Report

·         Service Award/anniversaries listings 

·         I-9 documentation tracking

·         Affirmative action data collection

·         Retail Leads/Apprentice Tracking & Assessment

·         Ad-hoc reports

3.       Data entry related to employee changes, retirement plans, benefits enrollments, Cobra and other entries in HRIS system. 

4.      System administration of Goodwill/Landmark retirement plans.

5.      System administration of ACA including look back period.

6.      Administration of Annual Performance Reviews and Follow-up Review process. Also coordinates and facilitates training as needed. 

7.       Oversees annual and new laws legal posting requirements for Goodwill and Landmark worksites. Also, coordinates training as needed. 

8.      Back up to Job Description administration and system set-up.

9.      Performs other job related duties as required including HR projects.

10.  Works overtime as required.

11.   Safeguards company property, including donated goods. Reports any incidents of theft or unauthorized possession of company property.

12.  Acts safely at all times, following all safety rules and regulations.

13.   Follows all company policies and procedures.

14.  Promotes and demonstrates cooperation and teamwork. Assists and shares knowledge and information with other employees as needed.

15.   Uses good interpersonal skills such as courtesy, sensitivity, politeness, and thoughtfulness.

16.  Works with, trains, and/or acts as a good example for program participants receiving training at Goodwill. 

MINIMUM JOB REQUIREMENTS:

1.       Two years of college in related field or equivalent experience desired; Bachelor’s degree preferred, or equivalent experience.    

2.      Three to five years relevant experience in a Human Resources environment.

3.       Ability to create details reports from HR database

4.      Strong PC skills including MS Office and the Internet.

5.      Attention to detailed, initiative, think through logical conclusions and good judgment in performing job functions

6.      Excellent interpersonal and communications skills.

7.       Effective English/grammar skills; verbal and written communications.

8.      Bi-Lingual Spanish or Vietnamese desirable.