Human Resources Operations Coordinator

SUMMARY:

Oversee the maintenance of the HR company server, for accuracy and changes. Assist

the Human Resources Department with the day-to-day functions of Human Resources, to

include meeting deadlines in a timely matter, and other special projects.

ESSENTIAL FUNCTIONS:

1. Assist with the functions of day-to-day operations of Human Resource Department.
2. Assist in maintaining accurate employment records of the organization.
3. Assist in maintaining Human Resource Programs (special projects) etc., annual evals, 90-day evaluations.
4. Assist in reviewing I-9 forms.
5. Assist in gathering and preparing reports, presentations, and other materials for employee meetings.

DUTIES & RESPONSIBILITIES:

1. Assist with the maintenance and update of personnel information, in computer and employee files on regular basis for three companies, as well as monitor the HRIS database.
2. Assist in coordinating special projects, employee activities, all employee meetings, and other special events. Manage and prepare the distribution/archiving of the following company forms: the Yearly Calendar for store employees, Conflict of Interest and Gift Policy, 90-day evaluations, and Annual forms. Oversee the audit of I9s forms, current and terminated ones. Gather and provide data for reports, as requested.
3. Maintain and update company/departmental forms, and manuals in English & Spanish. Also assist additional departments: Missions, Contracts, and the District Manager.
4. Oversee/update company Job descriptions, Interview questions for applicants and initiate new data for current or upcoming positions, initiate the translation of forms into Spanish as needed.
5. Assist in monitoring the revisions and updating the Company Orientation and Volunteer booklets.
6. Oversee the filing of company employee documents. File and maintain for three companies the personnel files for Goodwill Industries of El Paso.
7. Ensure documents are filed in the proper sections paying close attention to names and other identifying information and ensure documents are filed alphabetically in their respective location.
8. Add new documents to employee personal file and file them alphabetically or chronologically in accordance with filing procedures.
9. Retrieve and check out records and files, as requested.
10. Perform periodic audits of files to ensure correct placement, legibility, and proper condition.
11. Place documents into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
12. Sort or classify information according to guidelines such as content, purpose, user criteria, chronological, alphabetical, or numerical order with accuracy and efficiency.
13. Archive/monitor term employee’s file, for termination process.
14. Assist HR coworkers in additional projects etc.
15. Acts as backup to Receptionist as needed.
16. Other duties as assigned.

QUALIFICATIONS:

1. Associate degree in related field, preferred or equivalent work experience.
2. Work experience in Human Resource Department for a minimum of 2 years.
3. Excellent presentation skills in both English and Spanish.
4. Proficient in Microsoft Programs (word, excel, power-point).
5. Excellent communication skills to assist with employees, applicants, and the public.
6. Ability to evaluate applicant qualifications; analyze job requirements; and prepare and revise job descriptions.
7. Ability to explain policies and procedures to staff and the public; plan, organize, and coordinate programs and activities.
8. Must be organized and efficient.
9. Must be a self-starter and able to work independently as needed.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                                                                                                                                                 

• Ability to multi-task, manage multiple priorities.
• Ability to lift a minimum of 30 pounds.