Contracts Specialist

SUMMARY:

Under the general supervision of the Contract Manager, this position ensures day-to-day activities and functions are completed per contract requirements. Will continuously review, visit, and audit all contract sites to ensure each site has appropriate supplies, equipment, and materials in accordance with contract specifications and scope of work. Meet with contract employees and supervisors and meet with clients to get input and feedback.

ESSENTIAL FUNCTIONS:

• Leads, coordinates, trains, reviews, and supervises activities of all contract staff by ensuring functions are completed per contract requirements.
• Continuously visit all contract sites and locations to ensure compliance with contract specifications and scope of work.
• Coordinate and collaborate with site supervisors on scheduling and employee issues.
• Build and foster positive relationships with contract clients/customers by meeting with them for feedback and input on services.

DUTIES & RESPONSIBILITIES:

• Inspect contract sites to confirm high level of quality of service.
• Ensure safe work environment, including proper use and issuance of personal protective equipment (PPE).
• Maintain focus on safety and immediately report all accidents/incidents to the Safety and Loss Prevention IT Syst Specialist. Participates as an active member of the Safety Committee.
• Performs audits on supplies, sites, and contract staff hours.
• Ensures compliance with contract and scope of work requirements and report information to the Manager and regulatory agencies such as AbilityOne and WorkQuest.
• Prepare and send monthly reports to the Manager.
• Prepare, price, and submit orders for required supplies for each contract for approval by Manager and in accordance with contract budget.
• Coordinate contract staff schedules with Supervisors and ensure required staffing is scheduled at all sites and remains within contract budget.
• Train contract staff prior to assignment to contract site.
• Ensure accommodations have been requested and approved for employee who request reasonable accommodations and that they are equitable for all individuals.
• Coordinate and control efficient use of resources with Manager and site supervisors.
• Train staff to maintain a high level of confidentiality at all contract locations and all Goodwill locations.
• Maintain schedule of workshops and orientations, coordinate, and stay abreast of regional activities to

provide contract staff with up-to-date information.

• Maintain contract statistics and provide weekly, monthly, and quarterly reports to the Manager, as required.
• Create, monitor, and track a variety of reports and spreadsheets.
• Ensure timely and accurate submission of time sheets to Corporate Payroll office for prompt payment to employees.
• May be required to enter a variety of data and/or information into various systems in an accurate and timely matter.
• Submit staffing requisitions, review applications/resume and participate in interviewing individuals to work

on contracts. Submit appropriate employee personnel change paperwork to HR for input into HRIS system.

• Perform other reasonable related duties as assigned by the Manager and other management as required. The company reserves the right to revise or change job duties as business requirements dictate.
• May be required to cover for contract staff absences.
• Assist in other areas as requested.

QUALIFICATIONS:

Education:

• High School Diploma or GED. Associate degree preferred.

Experience:

• A minimum of 2 years’ related experience supervising or overseeing contracts is required.
• Valid driver’s license and auto insurance required. Must pass MVR check.
• Demonstrated experience using MS Office and other applications on computer, tablet, or smartphone.
• An equivalent combination of education and experience may be considered.
• Basic knowledge of applicable federal state and local laws and regulations required.
• Bilingual (English/Spanish) required.
• Must have previous experience working with individuals with barriers to employment.

PHYSICAL DEMANDS:

• Carrying/lifting to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying lifting, twisting, and reaching to perform essential job functions. Working conditions are primarily at various contract locations with an occasional office environment.

KNOWLEDGE/SKILLS/ABILITIES:

• Must possess excellent oral and written communication and interpersonal skills.
• Ability to handle stressful situations required.
• Ability to multi-task in a fast-paced environment.
• Strong listening and problem-solving skills.
• Ability to work independently with minimal supervision and efficiently as part of a team.