Executive Assistant

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors

Essential Duties:

• Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings.
• Will administer GICMH’s Policy and Procedure Manual by obtaining Management and BOD approval for content as required.
• Is responsible for administering GICMH’s ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish
• Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed.
• Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency
• Will monitor office equipment such as fax, copier and postage machine and order repairs as needed.
• Maintains the confidentiality and security of organizational information and files.
• Schedule appropriate use of conference room for the CEO and Senior Management.
• Will maintain the organization and appearance of the Battle Creek Campus.
• Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate.
• Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory.
• Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency.
• Other duties as assigned by the President/CEO

Qualifications:

• Must have the ability to process sensitive and highly confidential information in a professional and confidential manner.
• Possesses customer service skills in a professional office environment.
• Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required.
• Strong initiative, cordiality, punctuality, and dependability.
• High School diploma or GED. Additional education beyond high school is preferred
• Five or more years of increasingly responsible Executive Administration experience is required.
• Excellent written, electronic and verbal communication skills.
• Positive, helpful and professional interpersonal and customer service skills
• Supervisory training and experience helpful.
• The ability to process information and act independently and take initiative where appropriate.
• Experience working with persons with disabilities and other barriers to employment preferred.