Payroll Administrator

Overview

Employer paid Medical, Dental, and Vision.

Salary - Min: $ 81,952.00 Mid: $ 104,079.045 Max: $ 126,206.08

The Payroll Administrator is responsible for administering payroll operations for a hospital workforce that includes union and non-union employees, multiple departments, and varied shifts. This role ensures accurate and timely payroll processing in compliance with collective bargaining agreements (CBAs), hospital policies, and state and federal wage and hour laws. The Payroll Administrator collaborates closely with HR and Finance teams and serves as a resource for managers and employees regarding payroll processes, procedures, and inquiries.

Responsibilities

Essential Job Functions

• Oversee the preparation, processing, and distribution of multi-cycle payrolls in accordance with organizational schedules.
• Review and approve payroll transactions for accuracy, completeness, and compliance with policies and regulations.
• Interpret and apply union collective bargaining agreements (CBAs) to payroll processes, ensuring wages, differentials, step increases, and other negotiated provisions are correctly reflected.
• Partner with HR and department leaders to clarify pay rules, resolve discrepancies, and implement contract changes affecting payroll.
• Ensure proper calculation of wages, overtime, shift differentials, benefits, garnishments, and other payroll-related items.
• Maintain compliance with all applicable federal, state, and local laws regarding payroll and taxation.
• Assist with payroll system upgrades, testing, and process improvements.
• Train, mentor, and provide support to payroll staff, ensuring high levels of accuracy and customer service.
• Collaborate with HR and Finance teams to reconcile payroll data, resolve discrepancies, and support reporting needs.
• Respond to employee inquiries related to payroll in a timely and professional manner.
• Assist with audits, compliance reporting, and the preparation of quarterly and year-end payroll reports (e.g., W-2s, 941s).
• Support the development and enforcement of payroll policies and procedures.
• The employee supports the hospital mission, vision, values, policies, and procedures.
• Participates in required education for DNV programs as applicable to position (reference program education curriculum).
• Performs other related duties as assigned.
  
  

Qualifications

Qualifications:

Education

Required: Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred; equivalent combination of education and experience may be considered.

Experience

Required: 3–5 years of payroll experience, including at least 1–2 years in a supervisory or lead role.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Occasional walking, standing, bending, or lifting light office items (up to 25 pounds). Visual acuity to view computer screens and read detailed financial documents. Ability to communicate effectively in person, by phone, and electronically. May be required to move throughout the healthcare facility, including administrative and clinical areas.

Working Conditions

This position operates in a professional office setting within a healthcare facility. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The office environment is climate-controlled, well-lit, and ergonomically designed for extended computer work. While this role is primarily office-based and does not involve direct patient care, the employee may occasionally be present in clinical areas or interact with staff working in clinical environments. As such, there is a potential for exposure to infectious diseases. The organization provides appropriate training and personal protective equipment (PPE) as needed to ensure safety.