Director of Communications and Administration

The Church of the Good Shepherd

Director of Communications and Church Administration

Position Description

Under the supervision of the Rector, the Director of Communications and Church Administration oversees office operations of the church to enable and empower the ministries and mission of Good Shepherd. The Director carries out parish administrative duties— data and records management, copying, mailings, phone and email support, managing use of church space, supplies and inventory management, and collaborating with volunteers. The Director also oversees the communications that go from the congregation to its members and to the community, including print and electronic newsletters, social media, telephone contacts, and websites. Digital communications or desktop publishing experience is strongly preferred, as is church-work experience.

Hours: 12 hours/week

Essential Duties and Responsibilities

Communication

• Develops and produces print and electronic publications.
• Creates and leads publicity “campaigns.”
• Maintains the church website and social media accounts, updating them according to the church’s weekly sermons, bulletins, and events.
• Publishes the church bulletin, under the direction of the Priest.
• Answers and screens all incoming calls, routing them to the appropriate person.
• Manages incoming mail and distributes appropriately.

Administrative

• Maintains an orderly office and filing system.
• Oversees parish records, both physical and digital.
• Updates and maintains the church database, including visitor information, pledges, and weekly donations.
• Assists in yearly reporting, including the Annual Report and Parochial Report.
• Coordinates the church calendar, including holidays, clergy duties, ministry leader appointments, and facility events.
• Monitors office supplies, tracks inventory, and restocks as needed.
• Maintains records of bills and receipts, including scanning and filing.

Skills and Abilities

The Director of Church Administration and Communications:

• · Is committed to the church’s mission and message.
• · Demonstrates excellent organizational skills and strong attention to detail.
• · Is proficient in office technology, including database management, digital recordkeeping, and standard office software.
• · Maintains healthy and professional working relationships.
• · Demonstrates professionalism, emotional maturity, and stability.
• · Is courteous and tactful with parishioners, especially during times of grief or crisis.
• · Maintains strict confidentiality.

Work Environment

The Director of Church Administration and Communications:

• · Is afforded an office, with desk, desktop computer, phone, and color copier.
• · Is expected to perform the tasks assigned during office hours at the church office.
• · Will work three day a week (specific days TBD), 9am to 1pm, unless otherwise arranged with the Rector.
• · Is permitted 2 (two) unpaid weeks off per year.

Review

The Director shall serve for three months on a probationary status. Upon the completion of this period, the Priest and Director will undertake a “mutual ministry review” for the purpose of assessing how well they are fulfilling their responsibilities to each other and to the ministry they share and to ascertain if the ministry relationship shall continue. If both agree to continue, there will be an annual ministry review, the purposes of which shall include:

• · Establishing and adjusting goals for the work of the parish for the coming year.
• · Isolating areas of conflict or disappointment that have not received adequate attention and may be adversely affecting mutual ministry.
• · Clarifying expectations of all parties to help put any future conflicts in manageable form.

Termination of Work

• The Director is expected to provide the Church with at least two weeks’ notice (preferably four weeks’) prior to leaving the position. The Director can expect the same courtesy from the Church.

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $20