Project Coordinator (Marketing)

Project Coordinator (Marketing)

Full-Time | Exempt

Good Place Expectation: All employees play a key role in furthering the organization’s purpose and vision through commitment to Good Place principles and values.

• GPH Purpose: We will grow thriving and sustainable organizations and encourage other organizations to apply Good Place principles and values worthy of the cost of the investment focused on these aims:
  • Encouraging and providing the opportunity for our staff to reach their potential
  • Build up Good Places where we work and live
  • Being Economical Regenerative

All this to make the world we intersect a better place. A Good Place!

• SDMyers Purpose: As a Good Place company, we strive every day to earn the undying loyalty of electric power system owners in a way that is safe and builds up a marketplace of reliable, low-cost electric systems.
• Marketing Purpose: As stewards of the SDMyers brand, our Marketing department elevates how customers discover, experience, and grow with SDMyers by serving as a creative communications partner to internal teams and leading strategic marketing initiatives.
• Position Purpose: Enable the marketing team to do their best work by providing the day-to-day coordination, organization, and follow-through that supports the Project Manager and keeps projects running smoothly and on schedule.

Key Responsibilities:

• Project Coordination Support: Provide day-to-day coordination support to the Project Manager and marketing team by organizing tasks, maintaining visibility of work in progress, and helping ensure projects move forward as planned. 
• Meeting & Schedule Management: Coordinate and schedule meetings across teams and vendors, prepare agendas or materials as needed, and document key takeaways and action items to support alignment and follow-through. 
• Intake & Work Intake Processing: Manage incoming project requests by gathering required information, ensuring completeness, and routing requests to the appropriate team members in alignment with established processes. 
• Project Tool Administration: Maintain and update the project management system (e.g., Wrike) by creating and updating tasks, tracking progress, and ensuring information is accurate, current, and accessible to stakeholders. 
• Task Tracking & Follow-Up: Monitor task progress and proactively follow up with team members on deadlines, deliverables, and outstanding items to help reduce delays and keep projects on track. 
• Workflow & Approval Coordination: Facilitate established review and approval processes by routing deliverables to appropriate stakeholders, tracking feedback, and ensuring timely completion of approvals. 
• Vendor & Logistics Support: Coordinate logistical aspects of vendor involvement, including scheduling, deliverable tracking, and communication support to ensure alignment with project timelines and expectations. 
• Documentation & Record Keeping: Maintain organized and up-to-date project documentation, including timelines, assets, and status updates, to ensure transparency and continuity across the team. 
• Process Adherence & Continuous Support: Follow established project management processes and support their consistent application, while identifying opportunities to improve efficiency and escalating suggestions to the Project Manager.

Knowledge, Skills, and Abilities:

Knowledge

• Project Coordination Processes – Understanding of project coordination workflows, including task tracking, scheduling, intake, and execution support within a marketing or similar environment.
• Project Management Tools – Knowledge of project management systems and how to maintain accurate, real-time project data within them.
• Workflow & Intake Management – Familiarity with structured intake processes, work routing, and maintaining consistency in project initiation and tracking.
• Documentation & Records Management – Knowledge of effective documentation practices to ensure organized, accessible, and accurate project information.
• Cross-Team Workflows – Awareness of how work moves across stakeholders and departments in a collaborative environment.

Skills

• Coordination & Scheduling – Ability to coordinate meetings, timelines, and logistics across multiple stakeholders and competing priorities.
• Project Tracking & Accuracy – Skill in maintaining up-to-date project data, monitoring progress, and identifying gaps, delays, or inconsistencies.
• Clear Communication & Follow-Up – Strong communication skills to provide updates, reminders, and proactive follow-through with stakeholders.
• Workflow Support – Ability to support structured workflows, including intake, routing, review, and approval processes.
• Organization & Detail Management – Skill in managing detailed information accurately while balancing multiple concurrent tasks.

Abilities

• Process Adherence & Consistency – Ability to follow established processes with high attention to detail and reliability.
• Multi-Task Management – Ability to manage multiple priorities effectively in a fast-paced and changing environment.
• Risk Awareness & Escalation – Ability to recognize when timelines, tasks, or deliverables are at risk and escalate appropriately.
• Proactive Support – Ability to anticipate team needs and reduce administrative and coordination burden.
• Collaboration & Relationship Building – Ability to work effectively across teams and build positive, dependable working relationships.

Qualities

• Cultural Fit and Values Alignment: Exhibits humility, honesty, courage, and empathy in all interactions and decisions.
• Reliable & Dependable: The kind of person others can count on — follows through, meets deadlines, and takes ownership without needing to be reminded.

Work Conditions: 

• The work for this position is conducted indoors, in a conventional office environment, in an office, with low noise. 

Physical Demands: 

• Perform work at a desk for extended periods of time.
• Occasionally lift objects up to 25 lbs.