IT Administrative Assistant

General Summary: The Administrative Assistant will assist the Director of IT by performing a wide variety of complex administrative tasks requiring initiative, independent judgment, and exceptional customer service.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Essential Job Responsibilities: All duties performed will be done accurately and in a timely manner.

General Duties

• Obtain updates from requested department members for ongoing operational activities.
• Set up and arranging meetings, creating agendas, and tracking action items from those meetings.
• Compose correspondence requiring specific knowledge of IT methods, procedures, policies or other information.
• Prepare letters, memos, or other documents from rough drafts.
• Maintain a working knowledge of Gonzaba Medical Group software and systems, as needed.
• Retrieve records and/or information files and forward to others when necessary.
• Maintain checklists, logs, worksheets or other records used to monitor the status of a project or a business activity, as it pertains to the position.
• Prepare analyses or summaries of programs, reports or other information as needed or required.
• Locate and retrieve data, records or other information needed to conduct and/or complete work activities by conducting a search of needed information.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Must be proficient with filing electronically and other organization or productivity tools.
• Exercise discretion and independent judgment.
• Maintains strict confidentiality.
• Other duties as assigned.